Executive Assistant

Universal Investment; Frankfurt; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A leading investment firm is seeking a highly organized Executive Assistant to support C-level executives in Frankfurt. In this role, you will manage calendars, arrange complex travel, and prepare important documentation, ensuring the efficiency of the senior leadership team. Ideal candidates have a Bachelor’s degree and proven experience in a similar role, with strong proficiency in Microsoft Office. The firm offers an exciting work environment, flexible home office options, and attractive benefits.

Leistungen

Interesting discounts

Free Deutschland ticket

Attractive home office arrangements

Flexible working hours

Qualifikationen

• Proven experience as an Executive Assistant or Personal Assistant supporting C-level executives.
• High level of professionalism, discretion, and emotional intelligence.
• Ability to adapt to a fast-paced, dynamic environment.

Aufgaben

• Manage and maintain the calendar for senior leaders.
• Arrange complex domestic and international travel.
• Prepare and edit correspondence, presentations, and financial documentation.
• Handle confidential information with discretion.
• Support the coordination of financial and business initiatives.
• Organize senior management meetings, preparing agendas and minutes.

Kenntnisse

Excellent organizational skills

Multitasking ability

Strong attention to detail

Exceptional communication skills in English

Proficiency in Microsoft Office Suite

Ability to work independently

Ausbildung

Bachelor’s degree in Business Administration or Finance

Tools

Microsoft Office Suite

Teams

SharePoint

Jobbeschreibung

Grow with us! Universal Investment is on its way to becoming Europe's leading fund services platform and Super ManCo. We have provided innovative fund solutions for asset managers and institutional investors since 1968. We are also well established in Germany, Luxembourg, Ireland and Poland. From here and from our offices in Frankfurt, Krakow, Luxembourg, Dublin, Paris and Stockholm, we continue to expand internationally. We are currently looking for entrepreneurial people who want to grow and share in the profits of our success.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to our C-level and the Senior Leadership Team.

This role combines traditional executive assistance responsibilities with business coordination duties, ensuring smooth day-to-day operations, effective communication, and efficient time management at the senior leadership level.

Your tasks and responsibilities:

• Manage and maintain the calendar, including scheduling internal and external meetings, prioritizing appointments, and coordinating availability with other senior leaders.
• Arrange complex domestic and international travel, including itineraries, accommodations, and expense reporting.
• Prepare and edit correspondence, presentations, and financial documentation for internal and external use.
• Handle confidential information with the highest level of discretion and professionalism.
• Providing support in daily operational tasks and ensure deadlines and deliverables are met.
• Act as a liaison between the dedicated department and other business units, ensuring effective communication and collaboration.
• Support the coordination of key financial and business initiatives, including planning, tracking deliverables, and preparing progress reports.
• Assist in organizing senior management meetings, preparing agendas, minutes, and follow-up actions.
• Oversee administrative processes, ensuring compliance with internal policies and procedures.

Your skills and experience:

• Bachelor’s degree in Business Administration, Finance, or a related field (preferred).
• Proven experience as an Executive Assistant, Personal Assistant, or Business Manager supporting C-level executives.
• Excellent organizational and multitasking skills, with strong attention to detail.
• Exceptional communication skills in English (both written and verbal).
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and collaboration tools (Teams, SharePoint, etc.).
• High level of professionalism, discretion, and emotional intelligence.
• Ability to work independently, prioritize effectively, and adapt to a fast-paced, dynamic environment.

What we offer:

• An exciting working environment and challenging tasks
• Extensive insight into the European fund industry
• Friendly, international and goal-oriented working environment
• High degree of independent work
• Interesting discounts
• Free Deutschland ticket
• Attractive home office arrangements and working time flexibility