Examinations Office Specialist (m, w, d) - UE Berlin

Global University Systems GmbH; Berlin; Sur place; EUR 38 000 - 52 000; Plein temps

Avantages offerts par ce poste

30 days vacation

Health budget for well-being

Online language courses

Campus events and collaboration

Opportunity to develop new ideas

Résumé du poste

Global University Systems GmbH is seeking a dedicated administrator for the Examination Office within the Student Services Center in Berlin. The role focuses on organizing examinations, processing results, and issuing certificates, while assisting students and lecturers with questions and procedural matters.

You will manage bachelor/master processes, support recognition of achievements for lateral entrants, and ensure timely administration of matriculation-related documents in a diverse,

Qualifications

• Excellent organizational and communication skills.
• Fluent in German and English, both written and spoken.
• Experience with university administration and guidance to students and lecturers.

Responsabilités

• Plan, coordinate, implement, and follow up examination phases.
• Administer examination results using the IT-supported application program.
• Create and issue certificates, certificates of achievement, objections and de-registration notices.
• Check and process applications.
• Advise, support, and assist students and lecturers in all examination-system matters.
• Recognition of achievements for lateral entrants.
• Administer Bachelor and Master processes (registration, submission of topics, theses, and monitoring) as well as admission examinations.
• Other related duties.

Connaissances

Organizational skills

Conflict resolution

German & English proficiency

Multicultural environment experience

Initiative & reliability

Higher education administration

CampusNet experience

Knowledge of higher education law

Formation

Vocational training or university degree

Outils

CampusNet

Description du poste

Your Responsibilities

The Examination Office is a key part of the Student Services Center. The EO is responsible for organizing and scheduling examinations. The EO is responsible for the administration of examination results and the preparation of examination certificates. The Service Center and Examination Office are points of contact for all organizational issues and procedural questions related to exams, as well as the issuance of certificates and attestations. The EO assists students with the Issuance of matriculation and ex-matriculation certificates; Issuance of degree audits; Questions on courses of study; Applications for a semester on leave; Submission of documents crediting internships and for semesters abroad in cooperation with the International Office; Bachelor’s: applications and admissions; and submission of Bachelor and Master theses.
Key Activities & Responsibilities:

• Plan, coordinate, implement, and follow up examination phases
• Administer examination results using the IT-supported application program
• Create & issue certificates, certificates of achievement, objections and de-registration notices
• Check and process applications
• Advise, support, and assist students and lecturers in all areas of the examination system and process with support issues & questions
• Recognition of achievements for lateral entrants
• Administer Bachelor and Master processes (registration, submission of topics, submission of theses and project monitoring) as well as admission examinations
• Other related duties

Your profile

Your profile:

• Excellent organizational skills
• Strong conflict resolution skills
• Excellent written and spoken language skills in German and English
• Ability to work in a fast-paced environment
• Ability to work effectively in a multicultural environment
• Excellent knowledge of German and English, both written and spoken
• A high degree of initiative, organizational skills, teamwork, reliability, commitment, loyalty, and flexibility
• Completed vocational training or university degree or relevant practical experience in customeroriented administration in higher education
• Experience with university management systems such as CampusNet desirable
• Knowledge of higher education law, e.g. in examination law as well as in the preparation of appeal and de-registration notices and study contracts, and experience in higher education administration

Why us?

What we offer:

• Opportunity to work with a great team in a dynamic and international environment
• 30 days of vacation /5 working days per week
• After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services
• Various online language courses and opportunities to participate in online collaboration courses
• Numerous campus events from the fields of art, culture, business and science
• Opportunity to develop and implement new ideas and concept