Examinations Office Specialist (m, w, d) - UE Berlin

GUS Germany GmbH; Berlin; Hybrid; EUR 42.000 - 52.000; Vollzeit

Benefits dieser Stelle

30 days vacation

5 working days per week

Health budget for wellness

Online language courses

Campus events

Opportunity to implement new ideas

Zusammenfassung

GUS Germany GmbH is seeking a dedicated administrator to support the Examination Office within the Student Services Center in Berlin. You will organize examination phases, manage results, and prepare certificates for students and staff, while assisting with matriculation and degree-related processes.

You will work in a fast-paced, multicultural university environment, leveraging CampusNet and related systems, with a focus on accuracy and timely support for students and lecturers.

Qualifikationen

• Excellent organizational skills and reliability in a university admin setting.
• Strong conflict resolution and communication abilities in English and German.
• Experience with university management systems and higher education regulations is preferred.

Aufgaben

• Plan, coordinate, implement, and follow up examination phases.
• Administer examination results using IT systems.
• Create and issue certificates, notices, and degree-related documents.
• Check and process applications.
• Advise and assist students and lecturers in examination processes.
• Administer Bachelor and Master processes and admission examinations.
• Support related duties as needed.

Kenntnisse

Excellent organizational skills

Conflict resolution

German and English (written and spoken

Fast-paced environment

Multicultural environment

Initiative and teamwork

Customer-oriented administration in HE

CampusNet knowledge

Higher education law knowledge

Ausbildung

Higher education administration degree or vocational training

Tools

CampusNet

Jobbeschreibung

Your Responsibilities

The Examination Office is a key part of the Student Services Center. The EO is responsible for organizing and scheduling examinations. The EO is responsible for the administration of examination results and the preparation of examination certificates. The Service Center and Examination Office are points of contact for all organizational issues and procedural questions related to exams, as well as the issuance of certificates and attestations. The EO assists students with the Issuance of matriculation and ex-matriculation certificates; Issuance of degree audits; Questions on courses of study; Applications for a semester on leave; Submission of documents crediting internships and for semesters abroad in cooperation with the International Office; Bachelor’s: applications and admissions; and submission of Bachelor and Master theses.
Key Activities & Responsibilities:

• Plan, coordinate, implement, and follow up examination phases
• Administer examination results using the IT-supported application program
• Create & issue certificates, certificates of achievement, objections and de-registration notices
• Check and process applications
• Advise, support, and assist students and lecturers in all areas of the examination system and process with support issues & questions
• Recognition of achievements for lateral entrants
• Administer Bachelor and Master processes (registration, submission of topics, submission of theses and project monitoring) as well as admission examinations
• Other related duties

Your profile

Your profile:

• Excellent organizational skills
• Strong conflict resolution skills
• Excellent written and spoken language skills in German and English
• Ability to work in a fast-paced environment
• Ability to work effectively in a multicultural environment
• Excellent knowledge of German and English, both written and spoken
• A high degree of initiative, organizational skills, teamwork, reliability, commitment, loyalty, and flexibility
• Completed vocational training or university degree or relevant practical experience in customeroriented administration in higher education
• Experience with university management systems such as CampusNet desirable
• Knowledge of higher education law, e.g. in examination law as well as in the preparation of appeal and de-registration notices and study contracts, and experience in higher education administration

Why us?

What we offer:

• Opportunity to work with a great team in a dynamic and international environment
• 30 days of vacation /5 working days per week
• After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services
• Various online language courses and opportunities to participate in online collaboration courses
• Numerous campus events from the fields of art, culture, business and science
• Opportunity to develop and implement new ideas and concept