Event Manager (m/f/d)

IFSH; Hamburg; Hybrid; EUR 30,000 - 42,000; Part time

Benefits offered by this job

Flexible working hours

Remote work up to 60% from home

Company pension Hamburg

Individual training opportunities

Tax-free non-cash benefit card

Job summary

IFSH, the Institute for Peace Research and Security Policy at the University of Hamburg, invites applications for a 28-hour-per-week Event Manager in the Communications Department. The role combines hands-on event organisation with independent project management.

You will plan conferences, summer schools, and networking events, coordinate budgets, participants and speakers, and collaborate with researchers, policymakers and partners. Excellent written and spoken German and English are essential.

Qualifications

• A completed university degree in a relevant field is required or comparable qualification with experience.
• Experience in planning and delivering events is essential.
• Strong organisational and multi-tasking abilities are required.
• Excellent written and spoken German and English are essential.

Responsibilities

• Plan and deliver established event formats (conferences, summer schools, networking events, retreats).
• Organise in-person, hybrid, and online events and manage budgets.
• Coordinate participants and speakers, including invitations, registrations and data management.
• Oversee on-site event execution and liaison with partners and service providers.
• Develop and refine event formats in line with strategic goals and knowledge transfer.

Skills

Event planning experience

Organizational skills

Communication skills

Teamwork

German and English

Dialogue formats development

Independent, solution-oriented

Digital tools (MS Office, social media

Education

University degree in event management or related field

Tools

MS Office

Social media tools

Event management software

Job description

The Institute for Peace Research and Security Policy at the University of Hamburg has been investigating the conditions for peace and security – on a global, regional and local scale – since 1971. The IFSH aims to contribute actively to peace by conducting outstanding and innovative research. Transferring knowledge from research to politics and society is a fundamental part of the institute's work.

We currently employ around 70 colleagues in research, transfer, teaching and administration at our locations in Hamburg and Berlin. Thanks to funding from the City of Hamburg, we are expanding our science and service teams significantly as part of a growth strategy for the coming years. The IFSH is an international and diverse institution. We combine a culture of openness, agility and short communication channels with the reputation of an established and well-connected research institution.

The IFSH is seeking a committed Event Manager to join its Communications Department, which is responsible for the institute's strategic, science and media communications. This 70% part-time position entails 28 hours per week. It is graded at EG 11 under the TV-AVH collective agreement, is based in Hamburg and is to be filled as soon as possible. The position is initially limited to two years, with the possibility of an extension subject to the availability of funding.
In this role, you will organise events that bring researchers into conversation with specialist audiences, policymakers, civil society and the interested public. Events are an important communication tool and contribute to the IFSH's knowledge transfer. Initially, the role combines hands-on event organisation with independent project management. Over time, it will increasingly involve developing event formats and engaging with stakeholders. Overall strategic responsibility rests with the Head of Communications.

Your mission

Event Management and Project Coordination

• Plan and deliver established event formats (e.g. academic conferences, summer schools, networking events and retreats)
• Organise in-person, hybrid and online events
• Manage participants and speakers for individual projects, including invitations, registrations and data management
• Prepare budgets, monitor costs and handle administrative follow-up for events
• Coordinate internal and external contributors, partners and service providers
• Oversee and support events on site
• Evaluate participant numbers, feedback and other appropriate criteria to help ensure quality

Event Format Development, Communication and Knowledge Transfer

• Develop existing event formats further on the basis of feedback, evaluation and the IFSH's strategic goals
• As you gain experience, design and deliver new, contemporary, dialogue-oriented formats for different audiences
• Develop event communications in collaboration with the communications team to increase visibility and attendance
• Advise researchers on the practical design of events as tools for science communication and knowledge transfer

Your profile

• A completed university degree, preferably in event management, communications, marketing, cultural management or research management, or a comparable qualification with relevant professional experience
• Experience in planning and delivering events
• Strong organisational skills and an ability to keep track of multiple tasks at once
• Strong communication skills and enjoyment of working with researchers, political and institutional partners, service providers and participants
• Willingness to learn how to develop dialogue and knowledge-transfer formats and increasingly contribute your own ideas
• An independent, reliable and solution-oriented approach to work, along with strong teamwork skills
• Confident use of common digital tools, MS Office and social media
• Excellent written and spoken German and English

What we offer

In addition to exciting work in a dynamic and highly relevant research environment, we offer the following additional benefits:

A company pension scheme based on the Hamburg pension model

Individual training opportunities as part of our IFSH staff development program

Flexible working hours and the opportunity to work up to 60% from home, depending on your personal situation and job context

Additional incentive pay based on our collective agreement (TV AVH) in the form of a tax-free non-cash benefit card

Further information

IFSH is committed to promoting the professional advancement of women and is therefore particularly interested in applications from women in areas where they are underrepresented. In such cases, women will be given preferential consideration in accordance with the Hamburg Equal Opportunities Act, provided they are equally qualified.

We promote diversity and equal opportunities. Applications from people with disabilities or equivalent status are explicitly welcome when suitably qualified.

Press and Public Relations & Event Management