Event Manager, Germany (FTC, 6 months)

United States Digital Space LLC; München; Vor Ort; EUR 67.000 - 100.000; Teilzeit

Zusammenfassung

OpenAI in Munich is seeking a contract Event Manager to lead end-to-end event programs across the DACH region, reporting to the Head of Events, EMEA. You will coordinate with local teams, vendors, and stakeholders to ensure successful attendee experiences and compliance.

The role covers budgeting, registration, on-site logistics, post-event reporting, and cross-functional collaboration with Marketing, Partnerships, Procurement and Security.

Qualifikationen

• 5+ years of event production experience with end-to-end planning and on-site execution.
• Based in Munich/Berlin/Hamburg with ability to travel across Germany and EMEA.
• Ability to partner with cross-functional teams and vendors to deliver events that meet brand and safety standards.

Aufgaben

• Manage and execute events end-to-end across Germany, including workstreams, registration, guest experience, catering, and on-site production.
• Coordinate with local cross-functional teams to translate market priorities into objectives, plans, timelines, and outcomes.
• Source, negotiate, and coordinate with local venues, caterers, AV providers, and production teams within OpenAI standards.
• Own attendee registration, check-in, and event communications, with localized pre- and post-event outreach.
• Maintain financial records, monitor regional budgets, process invoices, and report expenditures vs targets.
• Collaborate with Marketing, Communications, Partnerships, Procurement, Security, and regional teams to align events with goals and brand guidelines.
• Implement safety, security, accessibility, and operational protocols while prioritizing attendee wellbeing.
• Collect and analyze event metrics, attendee feedback, and regional learnings for future programs.

Kenntnisse

Event production

Vendor management

Budget tracking

Stakeholder coordination

On-site operations

Tools

MS Excel

Jobbeschreibung

Contract: Six-month contractor

Location: Munich/Berlin/Hamburg, Germany

Team: Global Events / International

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.

At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.

About the Role

This Munich-based Contract Event Manager will work under the guidance of the Head of Events, EMEA and partner closely with local cross-functional teams to plan and execute high-impact events across the DACH region. The role owns event operations, regional vendor coordination, guest experience, and post-event reporting. The ideal candidate will combine deep local market knowledge with meticulous planning, creative problem-solving, and seamless front-of-house management to deliver exceptional attendee experiences. While Germany will be the primary focus, this role may occasionally support events in other EMEA markets based on business and event needs.

In this role, you will:

• Manage and execute events end to end across Germany, including workstreams, registration, guest experience, catering, and on-site production.

• Partner with local cross-functional teams to translate German market priorities into clear event objectives, plans, timelines, and measurable outcomes.

• Source, negotiate, and coordinate with trusted local vendors, including venues, caterers, AV providers, and creative production teams, while meeting OpenAI’s standards and compliance requirements.

• Own attendee registration, check-in processes, and event communications, including localized pre- and post-event outreach.

• Maintain meticulous financial records, closely monitoring regional budgets, processing invoices, and reporting on expenditures versus targets.

• Collaborate closely with local and EMEA cross-functional stakeholders, including Marketing, Communications, Partnerships, Procurement, Security, and other regional teams, to align every event with strategic goals and brand guidelines.

• Implement and manage locally appropriate safety, security, accessibility, and operational protocols, prioritizing attendee well-being and compliance.

• Collect, analyze, and share event metrics, attendee feedback, and regional learnings with local cross-functional teams to improve future programs and measure impact.

You might thrive in this role if you have:

• Have 5+ years of event production experience, managing end-to-end planning, on-site execution, and post-event analysis for high-profile programs.

• Are based in Munich/Berlin/Hamburg, understand the German event landscape, and can travel across Germany and the wider EMEA region as event schedules require.

• Excel at building trusted relationships with local cross-functional teams, vendors, and agencies while delivering outstanding guest experiences in fast-moving environments.