EHS Compliance & Onboarding Administrator

Mane Energy; Deutschland; Vor Ort; EUR 45.000 - 55.000; Vollzeit

Benefits dieser Stelle

Professional development

Training opportunities

Career growth

Zusammenfassung

Mane Energy in Germany is seeking an organised EHS Compliance & Onboarding Administrator to join its Environmental, Health & Safety function. The role focuses on onboarding employees, agency workers and contractors, maintaining training records and compliance trackers, and supporting audits.

Key responsibilities include maintaining records, generating reports, managing documents and coordinating training bookings, with a strong emphasis on accuracy and confidentiality in a fast-paced project

Qualifikationen

• Experience in administration, compliance, onboarding, document control or similar support position.
• Excellent organisational skills with high attention to detail and accuracy.
• Experience maintaining records, registers, databases and controlled documentation.
• Strong MS Office skills: Excel, Word, Outlook, SharePoint and Teams.
• Ability to manage multiple tasks, deadlines and stakeholders effectively.
• Strong written and verbal communication skills.
• Ability to work independently while also contributing to a team.
• Professional handling of confidential information.
• Strong problem-solving and administrative coordination abilities.

Aufgaben

• Coordinate EHS onboarding and offboarding for employees, agency workers and approved contractors.
• Maintain onboarding records, training documentation and compliance trackers.
• Monitor training and certification expiry dates and issue reminders.
• Escalate overdue compliance actions as required.
• Maintain EHS databases, systems and electronic records.
• Produce reports on onboarding, training, certification and compliance performance.
• Support EHS document control and version management.
• Ensure EHS documentation is filed and accessible per procedures.
• Coordinate training bookings, attendance records and matrices.
• Support audits by coordinating documentation and evidence.
• Organise EHS meetings and maintain action logs.
• Follow up actions and keep records updated.
• Liaise with employees, contractors, project teams, HR and EHS personnel.
• Support implementation of EHS procedures across environments.
• Identify improvements for onboarding, monitoring and document management.
• Contribute to continuous improvement within the EHS function.

Kenntnisse

Administration

Compliance

Onboarding

Document control

MS Office

Excel

SharePoint

Team coordination

Stakeholder management

Ausbildung

Business Administration

Document Control

EHS/Compliance qualification

Tools

SharePoint

Teams

ERP systems

Jobbeschreibung

EHS Compliance & Onboarding Administrator

Location: Germany
Salary: €45,000 - €55,000 per annum, depending on experience
Job Type: Permanent

The Opportunity

We are seeking an organised and detail-oriented EHS Compliance & Onboarding Administrator to join our Environmental, Health & Safety function in Germany.
This role will provide essential administrative and coordination support across EHS activities, with particular responsibility for employee, agency worker and contractor onboarding, compliance tracking, training records, document control and audit support.
The successful candidate will play an important role in maintaining accurate compliance records and ensuring that training, certification and onboarding requirements are completed and kept up to date. This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced, project-driven environment and wants to contribute to a strong culture of safety, compliance and continuous improvement.

Key Responsibilities

• 
  Coordinate EHS onboarding and offboarding activities for employees, agency workers and approved contractors.
• 
  Maintain accurate onboarding records, training documentation, certification registers and compliance trackers.
• 
  Monitor training and certification expiry dates and issue timely reminders to relevant personnel.
• 
  Escalate outstanding or overdue compliance actions where required.
• 
  Maintain EHS databases, systems and electronic records.
• 
  Produce regular reports covering onboarding, training, certification and compliance performance.
• 
  Support EHS document control, including version control, document distribution and controlled record management.
• 
  Ensure EHS documentation is accurately filed, accessible and maintained in accordance with company procedures.
• 
  Coordinate training bookings, attendance records and training matrices.
• 
  Support internal and external audits by coordinating documentation and gathering evidence.
• 
  Organise EHS meetings, prepare supporting documentation and maintain action logs.
• 
  Follow up outstanding actions and ensure records are updated accordingly.
• 
  Liaise with employees, contractors, project teams, HR and EHS personnel to resolve administrative and compliance queries.
• 
  Support the implementation of EHS procedures and administrative processes across corporate and project environments.
• 
  Identify opportunities to improve onboarding, compliance monitoring and document management processes.
• 
  Contribute to continuous improvement initiatives within the wider EHS function.

About You

Essential

• 
  Previous experience in administration, compliance, onboarding, document control or a similar support position.
• 
  Excellent organisational skills with strong attention to detail and accuracy.
• 
  Experience maintaining records, registers, databases and controlled documentation.
• 
  Strong Microsoft Office skills, particularly Excel, Word, Outlook, SharePoint and Teams.
• 
  Ability to manage multiple tasks, deadlines and stakeholders effectively.
• 
  Strong written and verbal communication skills.
• 
  Ability to work independently while also contributing effectively within a wider team.
• 
  A professional approach to handling confidential and sensitive information.
• 
  Strong problem-solving and administrative coordination skills.

Desirable

• 
  Previous experience within EHS, construction, engineering or project-based environments.
• 
  Understanding of ISO 14001 and ISO 45001 management systems.
• 
  Experience supporting internal or external audits.
• 
  Experience coordinating contractor or employee onboarding.
• 
  Familiarity with EHS, HR, training or document management systems.
• 
  Experience maintaining training matrices and certification registers.
• 
  Relevant qualification in Business Administration, Document Control, EHS, Compliance or a related discipline.
• 
  Professional working proficiency in German and English.

Key Attributes

We are looking for someone who is:

• 
  Highly organised and methodical.
• 
  Detail-focused and accurate.
• 
  Proactive in identifying and following up outstanding actions.
• 
  Comfortable working with confidential information.
• 
  Confident communicating with employees, contractors and senior stakeholders.
• 
  Able to manage competing priorities in a fast-paced environment.
• 
  Comfortable working with data, spreadsheets and compliance systems.
• 
  Committed to maintaining high standards of safety, compliance and record keeping.

What We Offer

• 
  €45,000 - €55,000 gross salary, depending on experience.
• 
  Opportunity to work within a professional and growing EHS function.
• 
  Exposure to major construction, engineering and project environments.
• 
  Career development opportunities within EHS and compliance.
• 
  The opportunity to contribute directly to improving safety and compliance processes.
• 
  Collaborative and supportive working environment.
• 
  Ongoing professional development and training.