Compliance Administrator

Mane Contract Services; Finsterwalde; Vor Ort; EUR 45.000 - 55.000; Vollzeit

Zusammenfassung

Mane Contract Services in Germany is seeking an EHS Compliance & Onboarding Administrator to join our Environmental, Health & Safety team, supporting onboarding, compliance tracking, and document management for staff, agency workers, and contractors.

You will collaborate with project teams, HR, and safety specialists to uphold ISO 14001/45001 standards, maintain training records, and generate periodic compliance reports.

Qualifikationen

• Proven experience in compliance administration, onboarding coordination, or document control.
• Strong organizational skills with high accuracy when managing records and databases.
• Professional working proficiency in German and English.

Aufgaben

• Onboarding & offboarding: coordinate end-to-end EHS onboarding for staff, contractors, and agency personnel to ensure site readiness.
• Compliance tracking & registers: maintain logs, training matrices, and databases; monitor expiry dates and follow up on overdue actions.
• Document control & audit support: manage version control and filing of EHS documents for ISO audits.
• Reporting & coordination: generate weekly/monthly compliance reports and organize EHS committee meetings.
• Process improvement: identify bottlenecks and help modernize onboarding and document management processes.

Jobbeschreibung

EHS Compliance & Onboarding Administrator

Salary: €45,000 – €55,000 per annum (dependent on experience)

Employment Type: Permanent, Full-Time

Are you an organized, detail-oriented administrator looking to make a meaningful impact in a dynamic, safety-first environment? We are seeking an EHS Compliance & Onboarding Administrator to join our Environmental, Health & Safety team in Germany, supporting critical operations across large-scale engineering and construction projects.

The Opportunity

In this role, you will be the backbone of our EHS administrative operations, ensuring seamless onboarding, airtight compliance tracking, and reliable document management for employees, agency workers, and contractors. You will work closely with cross-functional project teams, HR, and safety specialists to uphold safety and regulatory standards.

Key Responsibilities:

• Onboarding & Offboarding: Coordinate end-to-end EHS onboarding for direct staff, contractors, and agency personnel to ensure full day-one site readiness.
• Compliance Tracking & Registers: Maintain up-to-date certification logs, training matrices, and compliance databases; monitor expiry dates and proactively follow up on overdue actions.
• Document Control & Audit Support: Manage version control and electronic filing of controlled EHS documents, gathering evidence and supporting documentation for internal and external ISO audits.
• Reporting & Coordination: Generate weekly/monthly compliance and onboarding performance reports, organize EHS committee meetings, and track open action items to closure.
• Process Improvement: Identify workflow bottlenecks and help modernize onboarding, tracker, and document management processes.

What We’re Looking For:

• Proven experience in compliance administration, onboarding coordination, document control, or a related support role.
• Strong organizational skills and high accuracy when managing records, trackers, and databases.
• Advanced proficiency across MS Office applications—specifically Excel, Word, SharePoint, and Teams.
• Clear written and verbal communication skills, with a professional approach to handling sensitive and confidential data.
• Prior background in EHS, construction, manufacturing, or engineering project environments.
• Exposure to ISO 14001 (Environmental) or ISO 45001 (Occupational Health & Safety) management systems.
• Professional working proficiency in both German and English.
• Relevant formal qualification in Business Administration, Compliance, or Document Control.

What’s On Offer:

• Competitive starting salary of €45,000 – €55,000 based on experience.
• Clear avenues for long-term career growth in EHS, quality, and compliance operations.
• Direct involvement with major infrastructure and engineering projects across Germany.
• A supportive, multidisciplinary team culture with ongoing training and professional development.