Document Controller

John Sisk & Son Ltd; Raguhn-Jeßnitz; Vor Ort; EUR 40.000 - 56.000; Vollzeit

Benefits dieser Stelle

26 days annual leave

Pension scheme

Health, wellbeing and lifestyle

Career development opportunities

Total Rewards programme

Zusammenfassung

Sisk is seeking a Document Controller to manage the project Document Management System and support the Information Management strategy on our major projects.

You will ensure documentation is received, classified, verified, registered, distributed and retrieved in line with DPD procedures and ISO 19650 standards. Training on FV and FV-like tools will be provided to project teams.

Qualifikationen

• Advanced user of Microsoft Office suite.
• Understanding of ISO 19650, BS 1192, and PAS 1192 standards.

Aufgaben

• Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
• Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Configure and implement change control processes within the CDE.
• Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other data in compliance with project requirements.
• Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.
• Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
• Cover duties of other Document Controllers when required.
• Support the ISM in maintaining compliance with company-wide DPD procedures and standards.
• Host training sessions for new users of VFP and FV, either individually or in groups.
• Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
• Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
• Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.

Kenntnisse

Microsoft Office

Ausbildung

ISO 19650 / BS 1192 / PAS 1192 knowledge

Tools

Field View (FV)

Dalux

Jobbeschreibung

Overview

At Sisk, we create places and infrastructure that shape how people live, work and connect – now and for future generations. As a family‑owned, international construction and engineering group, we offer meaningful careers across building, infrastructure, rail, energy and off‑site manufacturing throughout Ireland, the UK and Europe, where people are supported to grow, make an impact and be part of positive change.

The Document Controller (DC) is responsible for managing the project Document Management System and Digital Field Tool, implementing the Information Management (IM) strategy, and providing training and support to project teams and end users. The DC ensures that all documentation is received, classified, verified, and distributed in accordance with the company’s Digital Project Delivery (DPD) procedures and ISO 19650 / BS 1192 / PAS 1192 standards.

Responsibilities

Document Management

• Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
• Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Configure and implement change control processes within the CDE.
• Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
• Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.

Continuous Improvement

• Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
• Cover duties of other Document Controllers when required, e.g., during holidays or sickness.
• Support the ISM in maintaining compliance with company-wide DPD procedures and standards.

Training & Support

• Host training sessions for new users of VFP and FV, either individually or in groups.
• Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
• Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
• Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.

Experience

Essential

• Experience working on projects with large volumes of data and information from multiple sources.
• Ability to communicate effectively with, and educate, all stakeholders on DPD protocols.
• Experience dealing with multidisciplinary design teams, client teams, subcontractors, and supply chain partners.
• Ability and willingness to train and mentor others.
• Knowledge of file naming conventions and standards
• Organisational, prioritisation, multitasking, and time management skills.
• Analytical thinker, diligent, and self-motivated.
• Excellent document preparation, formatting, and troubleshooting skills.

Desirable

• Interest in project delivery processes, project administration, and the wider construction industry.
• Infrastructure experience preffered.

Qualifications

Essential

• Advanced user of Microsoft Office suite.
• Understanding of ISO 19650, BS 1192, and PAS 1192 standards.

Desirable

• Experience in configuring and managing systems in compliance with ISO 19650.
• Advanced user of Field View (FV), Dalux or similar digital field tools.

Additional Information

What We Offer

At Sisk, your rewards package goes far beyond your salary. Our most valued benefits include:

• Competitive salary
• 26 days annual leave
• Pension scheme
• Comprehensive health, wellbeing and lifestyle supports
• Career development opportunities
• And much more as part of our Total Rewards programme

Our People & Recruitment Commitment

At Sisk, our people are at the heart of everything we do. We offer the opportunity to work with purpose, grow a career without limits and be part of a supportive, collaborative team.

All vacancies are managed directly by our Internal Recruitment Team. Unsolicited CVs or speculative contact from unapproved agencies are not accepted, and no fees will be payable.

Equity, Inclusion & Accessibility

We are an equal opportunities employer.

We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion, family status or any other protected characteristic.

We are committed to providing reasonable adjustments throughout the recruitment process to support all candidates.

Encouraging All Talent to Apply

We understand that the confidence gap or imposter syndrome can discourage great people from applying. Even if you don’t meet every requirement, we encourage you to express your interest — your skills, experience and potential are what matter.

Compliance & Transparency

All recruitment materials are designed to meet or exceed legal and regulatory requirements, including the Irish and UK Equality Acts and the EU Pay Transparency Directive, ensuring fairness, transparency, and equal access for every applicant.