Document Controller

King & Moffatt Building Services; Frankfurt; Vor Ort; EUR 32.000 - 44.000; Vollzeit

Benefits dieser Stelle

Competitive salary

Professional Development support

Employee Assistance Program

Health and Wellness programs

Zusammenfassung

King & Moffatt Building Services is seeking a proactive Site Administrator to support on-site project teams in Frankfurt. The role involves coordinating administration, managing the SharePoint system, and ensuring information is accurately controlled and archived.

You will work with the Health and Safety team, liaise with main contractors and subcontractors, and help improve the document management process. A German-speaking candidate with strong organisational skills is preferred.

Qualifikationen

• Previous experience in a similar on-site administration role.
• German speaking.
• Proficient in Microsoft Office 365.
• Excellent organisational skills for a busy site/work environment.
• Excellent written and communication skills.
• Ability to build rapport with the project team and wider professional team.
• Full driving license.

Aufgaben

• Undertake and coordinate site administration duties to support management.
• Manage project SharePoint system and coordination of folders.
• Control project information using appropriate software and client portals.
• Assist with site setup and broader actions under the Project Management System.
• Coordinate meetings, reports, and follow-up actions.
• Create and maintain robust filing and archive systems.
• Support Health and Safety audits and document safety records on SharePoint.
• Liaise with Main contractor and subcontractor document control teams.
• Help set up and improve the document management process.

Kenntnisse

German language

Organisational skills

Written and verbal communication

Full driving license

Tools

Microsoft Office 365

Jobbeschreibung

Job Description

• Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management..
• Manage K&M project SharePoint System – Coordination of project folders.
• Manage and control all project information received using the appropriate software package/system and clients' portals, wherever possible.
• Assist with site set up and wider responsibilities under the Project Management System.
• Co-ordinate meetings, the collation of reports and the follow-up of actions.
• Create and maintain a robust filing and archive system.
• Ensure full compliance with all Company policies and ISO accreditations.
• Maintain the site records – Weekly Progress Report
• Assist the Health and Safety team in audit processes and to record safety documentations on Share Point
• Liaise with Main contractor and sub-contractors Document Control or Site Admin on the provision of documentation.
• Take an active role in setting up, implementing, managing and improving the document management process

Qualifications

• Previous experience within a similar, on-site, administration role.
• German speaking
• Proficient in using Microsoft Office 365
• Excellent organisational skills and the ability to work on a busy site/work environment.
• Excellent written and communication skills
• Ability to build rapport with the project team and wider professional team
• Full drivers license

Additional Information

Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.

As Well As Being Supported And Encouraged To Develop Your Career Here At King And Moffatt, We Also Offer The Following

• Competitive salary
• Professional Development support
• Employee Assistance Program
• Health and Wellness programs

At King and Moffatt, we believe in the power of diversity and inclusion to drive innovation, creativity, and success. We are committed to creating a workplace where all employees feel welcomed, valued, and respected regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other dimension of diversity. We strive to build a culture that celebrates differences, encourages open dialogue, and promotes equal opportunities for growth and advancement. By embracing diversity and fostering an inclusive environment, we not only strengthen our organisation but also enrich the lives of our employees and the communities we serve