Business Operations Intern - EMEA

AIRS Medical Inc; München; On-site; EUR 11,000 - 18,000; Full time

Benefits offered by this job

Paid time off 15 days

Job summary

AIRS Medical is seeking a Business Operations Intern - EMEA to keep the Munich-based team running smoothly and act as a bridge to our Korea HQ. You will manage invoices, office administration, and vendor/partner data, coordinating with Regulatory, Finance, and other functions to meet deadlines.

Ideal candidates are fluent in Korean and English, based in Germany, and comfortable using AI productivity tools. This internship offers exposure to an international medtech business at the intersection

Qualifications

• Fluent Korean and English required.
• Based in Germany.
• Able to manage multiple deadlines.
• Experience in operations, administration, finance, healthcare or international company.
• Good working knowledge of MS Office and Google Workspace (Excel/Sheets).
• Comfortable using AI productivity tools.

Responsibilities

• Invoice and office administration in Munich.
• Register invoices, track approval and payment status; follow up on missing documents.
• Support vendor and partner contract administration.
• Maintain databases of customers, distributors, sales agents, vendors and partners.
• Coordinate with Korea HQ; ensure timely communication between EMEA and HQ.
• Maintain corporate, regulatory and insurance documents for tenders and partners.
• Create SOPs for recurring processes; support onboarding of employees, partners and vendors.
• Use AI tools to improve repetitive workflows and support EMEA projects.

Skills

Korean & English

Multitasking

Organization

Communication

Tools

Microsoft Office

Google Workspace

Job description

About AIRS Medical

AIRS Medical is a fast-growing healthcare technology company founded in 2018 and headquartered in Seoul, South Korea, with rapidly expanding U.S. EMEA and Japan operations. Built on the belief that technology should help prevent illness, not just treat it, AIRS Medical empowers people to live healthier, longer lives.

Our flagship solution, SwiftMR, is an FDA-cleared, cloud-based AI software that accelerates MRI scans by up to 50% without compromising diagnostic quality. Trusted by more than 350 hospitals and imaging centers across the U.S., including Lumexa Imaging, Northwestern Medicine, and MedStar Health / Georgetown University, SwiftMR enhances imaging efficiency, patient comfort, and clinical workflow.

AIRS Medical has been recognized with Frost & Sullivan’s Technology Innovation Leadership Awards (2023 and 2024) and as the winner of the Facebook AI Research and NYU Langone Health fastMRI Challenge (2019 and 2020), underscoring our leadership in deep learning and medical imaging AI.

As we continue expanding globally, AIRS Medical remains committed to advancing AI and robotics innovations that enhance patient care, support healthcare professionals, and redefine diagnostic efficiency.

About the role

As our Business Operations Intern - EMEA, you will keep the EMEA organization running smoothly. You will make sure recurring operational, administrative and cross-functional work is tracked, followed up and completed on time.

You will also be a key link between our Munich team and AIRS Medical’s headquarters in Korea.

What you will doInvoice and office administration

• Manage incoming invoices and business mail at the Munich office
• Register invoices, track approval and payment status, and follow up on anything missing
• Support administration of vendors and external service providers
  Contract and partner administration
• Maintain databases of customer, distributor, sales agent, vendor and partner contracts
• Track signature status, key dates (effective, expiry, notice periods) and supporting documents
• Spot missing or outdated information and follow up with the responsible owner
  Korea HQ coordination
• Support Korean–English communication between the EMEA team and AIRS Medical HQ
• Coordinate requests with Regulatory Affairs, Information Security, Finance and other corporate functions, keeping a clear tracker of owners, status and deadlines
• Follow up on open requests until they are completed (decisions stay with the relevant functional owners)
  Compliance and company documentation
• Maintain the corporate, regulatory, compliance, insurance and banking documents often requested for public-sector tenders and partners
• Keep an organized EMEA document library, monitoring validity and expiry dates
• Support partner and customer master data quality, including simple CRM checks
  Operations and process improvement
• Maintain operational trackers, checklists and simple management reports
• Document recurring processes as practical SOPs and support onboarding administration for employees, partners and vendors
• Use AI and productivity tools to improve repetitive workflows, and support ad-hoc EMEA projects
  Required
• Fluent Korean and English
• Based in Germany
• Able to manage multiple deadlines at the same time
• Experience in operations, administration, finance, healthcare or an international company
• Good working knowledge of Microsoft Office and Google Workspace, especially Excel or Google Sheets
• Comfortable using AI productivity tools
• Eligible to work in Germany
• Professional working proficiency in German

Work Conditions and Environment

• A broad view of how an international medtech business runs across Europe and Korea
• Real ownership of processes and tools that the EMEA team relies on every day
• Work in an international team at the intersection of healthcare and AI
• Paid time off up to 15 days