Business Operations Intern - EMEA

AIRS Medical Inc.; München; On-site; EUR 13,000 - 20,000; Part time

Benefits offered by this job

Paid time off (up to 15 days)

Job summary

AIRS Medical is seeking a Business Operations Intern - EMEA to help keep the Munich office running smoothly. You will track recurring operational and administrative work and ensure timely completion, serving as a key link between the Munich team and AIRS Medical’s Korea HQ.

The role requires fluent Korean and English, the ability to manage multiple deadlines, and experience in operations or administration. The position is based in Germany with opportunities to work across Europe and directly

Qualifications

• Fluent Korean and English (Required).
• Based in Germany (Munich preferred).
• Able to juggle multiple deadlines concurrently.
• Experience in operations, administration, finance, healthcare or international company.
• Proficient with Microsoft Office and Google Workspace (esp. Excel).
• Comfortable using AI productivity tools.
• Eligible to work in Germany.

Responsibilities

• Manage invoices and office mail for Munich office.
• Track invoice approvals, payments, and follow up on missing items.
• Support vendor and partner contract administration.
• Coordinate Korean–English communication with Korea HQ.
• Maintain corporate, regulatory and banking documents; support CRM data quality.

Skills

Korean language

English language

Deadline management

Operations experience

Finance/administration

Healthcare experience

AI productivity tools

Tools

Microsoft Office

Google Workspace

Job description

About AIRS Medical

AIRS Medical is a fast-growing healthcare technology company founded in 2018 and headquartered in Seoul, South Korea, with rapidly expanding U.S. EMEA and Japan operations. Built on the belief that technology should help prevent illness, not just treat it, AIRS Medical empowers people to live healthier, longer lives.

Our flagship solution, SwiftMR, is an FDA-cleared, cloud-based AI software that accelerates MRI scans by up to 50% without compromising diagnostic quality. Trusted by more than 350 hospitals and imaging centers across the U.S., including Lumexa Imaging, Northwestern Medicine, and MedStar Health / Georgetown University, SwiftMR enhances imaging efficiency, patient comfort, and clinical workflow.

AIRS Medical has been recognized with Frost & Sullivan’s Technology Innovation Leadership Awards (2023 and 2024) and as the winner of the Facebook AI Research and NYU Langone Health fastMRI Challenge (2019 and 2020), underscoring our leadership in deep learning and medical imaging AI.

As we continue expanding globally, AIRS Medical remains committed to advancing AI and robotics innovations that enhance patient care, support healthcare professionals, and redefine diagnostic efficiency.

About the role

As our Business Operations Intern - EMEA, you will keep the EMEA organization running smoothly. You will make sure recurring operational, administrative and cross-functional work is tracked, followed up and completed on time.

You will also be a key link between our Munich team and AIRS Medical's headquarters in Korea.

What you will do

Invoice and office administration

• Manage incoming invoices and business mail at the Munich office
• Register invoices, track approval and payment status, and follow up on anything missing
• Support administration of vendors and external service providers

Contract and partner administration

• Maintain databases of customer, distributor, sales agent, vendor and partner contracts
• Track signature status, key dates (effective, expiry, notice periods) and supporting documents
• Spot missing or outdated information and follow up with the responsible owner

Korea HQ coordination

• Support Korean–English communication between the EMEA team and AIRS Medical HQ
• Coordinate requests with Regulatory Affairs, Information Security, Finance and other corporate functions, keeping a clear tracker of owners, status and deadlines
• Follow up on open requests until they are completed (decisions stay with the relevant functional owners)

Compliance and company documentation

• Maintain the corporate, regulatory, compliance, insurance and banking documents often requested for public-sector tenders and partners
• Keep an organized EMEA document library, monitoring validity and expiry dates
• Support partner and customer master data quality, including simple CRM checks

Operations and process improvement

• Maintain operational trackers, checklists and simple management reports
• Document recurring processes as practical SOPs and support onboarding administration for employees, partners and vendors
• Use AI and productivity tools to improve repetitive workflows, and support ad-hoc EMEA projects

Required

• Fluent Korean and English
• Based in Germany
• Able to manage multiple deadlines at the same time
• Experience in operations, administration, finance, healthcare or an international company
• Good working knowledge of Microsoft Office and Google Workspace, especially Excel or Google Sheets
• Comfortable using AI productivity tools
• Eligible to work in Germany

Nice to have

• Professional working proficiency in German

Work Conditions and Environment

• A broad view of how an international medtech business runs across Europe and Korea
• Real ownership of processes and tools that the EMEA team relies on every day
• Work in an international team at the intersection of healthcare and AI
• Paid time off up to 15 days