Assistant Facilities Manager (m/w/d)

Jones Lang LaSalle IP, Inc.; Heidelberg; On-site; EUR 42,000 - 62,000; Full time

Job summary

Jones Lang LaSalle SE in Heidelberg, Germany, invites applications for an Assistant Facilities Manager to support the EMEA team in site operations, vendor coordination, and stakeholder relationships for a facility in Heidelberg. You will serve as the on-site contact, helping manage budgets, maintenance, procurement, and helpdesk tasks.

The role requires professional level German and English, experience in facilities or property management, strong vendor and contract skills, budget awareness, and

Qualifications

• Professional level of German and English
• Experience in facilities management, property management, hospitality, or related field
• Proven vendor management and commercial contract interpretation skills
• Budget management and financial analysis experience
• Knowledge of local health and occupational safety requirements
• Strong people management and communication abilities
• Extensive Microsoft Office proficiency

Responsibilities

• Deliver excellent customer service and build relationships with clients and stakeholders across all levels
• Coach and motivate team members and vendors to ensure quality service delivery
• Assist in monitoring site financial operations, budget targets, and cost control
• Ensure contracts deliver best value and are managed within budget
• Implement safety procedures and ensure compliance with fire, health, and safety regulations

Skills

German proficiency

English proficiency

Facilities management

Vendor management

Contract interpretation

Budget management

Financial analysis

Health & safety knowledge

People management

Communication skills

MS Office

Tools

Microsoft Office

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for an Assistant Facilities Manager for our Integrated Facilities Management business line.

About JLL

We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you're looking to step up your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL!

Role Purpose

An exciting opportunity has arisen for an Assistant Facilities Manager. Support the EMEA team in leading site operations, vendor teams, and stakeholder relationships for a facility in Heidelberg, Germany. Serve as the primary on-site contact, managing budgets, maintenance, contract services, procurement, and helpdesk operations.

Key Responsibilities

Operations & Stakeholder Management

• Deliver excellent customer service and build effective relationships with clients and stakeholders across all levels
• Implement industry best practices and maintain building procedures, performance measures, and Critical Environment requirements
• Provide part-time reception coverage and hands-on support for facility tasks as needed

Team & Vendor Management

• Coach and motivate team members and vendors to ensure quality service delivery
• Support training, development, and performance excellence within the team
• Manage vendor procurement in accordance with client and JLL guidelines

Financial & Contract Management

• Assist in monitoring site financial operations, budget targets, and cost control
• Ensure contracts deliver best value and are managed professionally within budget
• Monitor contract expiries and support re-procurement processes

Health, Safety & Risk Management

• Implement safety procedures and ensure compliance with statutory fire, health, and safety regulations
• Support risk management programs, business continuity plans, and incident reporting procedures
• Maintain adherence to JLL's business conduct and compliance guidelines

Required skills and experience

• Professional level of both, German and English
• Experience in facilities management, property management, hospitality, or related field
• Proven vendor management and commercial contract interpretation skills
• Budget management and financial analysis experience
• Knowledge of local health and occupational safety requirements
• Strong people management and communication abilities
• Extensive Microsoft Office proficiency

Jones Lang LaSalle SE

Human Resources

Deine Ansprechpartnerin:

Lena Meiss

[e-mail]

Location:

On-site -Heidelberg, DEU

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation.