Administrative Assistant (m/f/d) Corporate Tax & Customs, Part-Time (20 hours/week)

Freudenberg Group; Weinheim; On-site; EUR 34,000 - 46,000; Full time

Job summary

The Freudenberg Group is seeking an administrative assistant to support the team with general secretarial tasks, travel planning, and document management in an international environment.

You will prepare presentations, manage correspondence in German and English, coordinate meetings and trips, and ensure accurate filing and SAP/MS Office-driven reporting. The role demands strong organization, reliability, and teamwork.

Qualifications

• Completed commercial/vocational training, ideally with an English-language qualification.
• Previous experience as an administrative assistant, secretarial, or office management role is a plus.
• Excellent written and spoken German and English skills.
• Strong IT proficiency with MS Office (Outlook, Word, PowerPoint, Excel) and SAP.
• Strong organizational skills with a structured, independent, and detail-oriented approach.
• High level of service orientation, reliability, discretion, and trustworthiness.
• Excellent communication and teamwork in an international environment.
• Flexibility to coordinate multiple tasks simultaneously.

Responsibilities

• Independently handle general administrative and secretarial support tasks for the team.
• Organize, coordinate, and follow up on internal and external meetings, events, and national and international business trips.
• Independently manage correspondence in both German and English.
• Prepare, edit, and format presentations, analyses, and reports using Word, PowerPoint, Excel and SAP.
• Track tasks, deadlines, and actions while ensuring smooth information flow.
• Maintain documentation and filing systems; support document management and archive audit reports within the Tax Compliance Management System.
• Manage professional literature, journals, and other department-related information.
• Order and manage office supplies for the department.

Skills

Secretarial skills

Administration

MS Office proficient

SAP

Bilingual German/English

Communication

Organizational skills

Education

Commercial/vocational training

Tools

SAP

Microsoft Office

Job description

Working at Freudenberg: We will wow your world!

Responsibilities:

• Independently handle general administrative and secretarial support tasks for the team
• Organize, coordinate, and follow up on internal and external meetings, events, and national and international business trips
• Independently manage correspondence in both German and English
• Prepare, edit, and format presentations, analyses, and reports using standard MS Office applications (particularly Word, PowerPoint, and Excel) as well as SAP
• Track tasks, deadlines, and agreed actions while supporting an efficient flow of information and communication
• Maintain documentation and filing systems, support document management, and archive audit reports within the Tax Compliance Management System
• Manage professional literature, journals, and other department-related information
• Order and manage office supplies and consumable materials for the department

Qualifications:

• Successfully completed commercial/vocational training, ideally supplemented by an English-language qualification
• Previous experience in an administrative assistant, secretarial, or office management role is an advantage
• Excellent written and spoken German and English skills
• Strong IT proficiency and confident use of standard MS Office applications, particularly Outlook, Word, PowerPoint, and Excel, as well as SAP
• Strong organizational skills combined with a structured, interdisciplinary, independent, and detail-oriented approach to work
• High level of service orientation, reliability, discretion, and trustworthiness
• Excellent communication and teamwork skills, with the ability to work effectively in an international environment
• Flexibility and the ability to coordinate multiple tasks simultaneously

The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law.

Freudenberg & Co. Kommanditgesellschaft