Accounts Payable Specialist

XML International; Frankfurt; Presencial; EUR 42 000 - 64 000; Tempo integral

Resumo da oferta

XML International is seeking an Accounts Payable Specialist to support AP operations in Frankfurt across multiple entities within the EMEA region. You will ensure accurate invoice processing, strong controls, timely reconciliations and audit readiness.

You will collaborate with Finance, Procurement, vendors and internal stakeholders to resolve discrepancies, manage vendor setup, and oversee payment runs, reporting and documentation.

Qualificações

• Strong understanding of Accounts Payable processes and lifecycle.
• Knowledge of internal controls, audit requirements and segregation of duties.
• Analytical and problem-solving skills for reconciliation breaks and payment exceptions.
• Ability to coordinate with Finance, Procurement and external stakeholders.
• Clear written and verbal communication; fluent English.

Responsabilidades

• Monitor bank account activity including payments, refunds, and bank charges.
• Investigate and clear bank reconciliation breaks and payment exceptions.
• Review duplicate invoices and resolve mismatches and processing exceptions.
• Support invoice processing for Finance and Business Units.
• Respond to vendor inquiries regarding invoice status and payments.
• Provide guidance on vendor setup and maintenance.
• Assist onboarding for new entities including vendor and bank accounts.
• Coordinate audit and compliance documentation and evidence.
• Support governance and business continuity activities for AP.
• Maintain SOPs, process documentation and control records.
• Prepare recurring and ad hoc payment statistics and regulatory reports.

Conhecimentos

Accounts Payable processes

Vendor setup & maintenance

Reconciliation & auditing

Analytical problem solving

English communication

Ferramentas

SMAART

APEX

SAP

Ariba

Descrição da oferta de emprego

Support Accounts Payable Operations Across EMEA

We are looking for an experienced Accounts Payable Specialist to support AP operations in Frankfurt across multiple entities within the EMEA region.

You will play an important role in ensuring accurate invoice processing, effective vendor and payment controls, timely reconciliation and audit readiness, working closely with Business Units, Finance, AP Governance, vendors, auditors and global AP teams.

What You'll Do

• Monitor bank account activity, including incoming and outgoing payments, refunds, returned payments, tax direct debits and bank charges.
• Investigate, allocate and clear bank reconciliation breaks and payment exceptions.
• Review duplicate invoice reports and resolve invoice mismatches, aged items and processing exceptions.
• Support Finance and Business Units with invoice processing.
• Respond to vendor and internal queries regarding invoice status, urgent payments, processes and policies.
• Provide guidance on vendor setup and maintenance.
• Support AP onboarding for new entities, including invoice processing, vendor accounts, bank accounts, payment runs and testing.
• Coordinate audit and compliance documentation and evidence.
• Support outsourcing governance and business continuity activities.
• Maintain SOPs, process documentation and control records.
• Prepare recurring and ad hoc reports, including payment statistics and regulatory reporting.

What We're Looking For

Strong understanding of Accounts Payable processes, including invoice lifecycle, vendor setup, payment controls and reconciliation.

Good understanding of internal controls, audit requirements and segregation of duties.

Strong analytical and problem-solving skills, particularly when investigating reconciliation breaks, invoice mismatches and payment exceptions.

Ability to coordinate effectively with Finance, Procurement, Business Units, auditors, vendors and other internal and external stakeholders.

Strong attention to detail and ability to manage recurring deliverables alongside urgent and ad hoc requests.

Clear written and verbal communication skills.

Strong command of English.

Particularly Valuable

• Experience with SMAART, APEX, SAP and/or Ariba.