Remote Scheduling & Admin Coordinator — Global Homebuilding

Emapta Global; Bogotá ciudad; Teletrabalho; COP 24 000 000 - 42 000 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Remote work

5-day work week

20 vacation days

Laptop provided

Global client exposure

Inclusive environment

Upskilling via Emapta Academy

Resumo da oferta

Emapta Global in Colombia is seeking an Admin Assistant/Scheduling Coordinator to strengthen scheduling, record-keeping, and cross-team communication. This remote role offers a day shift with weekends dedicated to personal priorities.

You will manage schedules, coordinate with builders and subcontractors, and maintain accurate records across SPS, 2020, JSI, and Smartsheet, with Power BI access.

Qualificações

• High school diploma.
• 3–5 years of administrative experience.
• Strong organizational, scheduling, and multitasking skills in a fast-paced environment.
• Excellent verbal and written communication skills in multiple channels.
• Working knowledge of SPS, 2020, JSI, and Smartsheet.
• Proficiency in Microsoft Excel, Outlook, and Word; familiarity with Power BI and operational software systems.
• Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
• Strong attention to detail and data accuracy.
• Problem-solving skills to resolve scheduling and system discrepancies.
• Professional, customer-service-oriented demeanor.

Responsabilidades

• Review service tickets, verify material availability in 2020, and document the applicable SFS number in the JSI ticket.
• Export scheduling information from SPS into Excel, organize daily/weekly schedules, and distribute to the Administrative Office.
• Distribute schedules to subcontractors and communicate schedule changes as needed.
• Reschedule service appointments when materials are unavailable and ensure dates are updated in 2020 and SPS.
• Review Smartsheet notifications for schedule changes and update dates in 2020 and SPS.
• Enter and submit service-order information through Smartsheet.
• Create and maintain JSI service tickets for required service activities and revisits.

Conhecimentos

Administrative experience

Scheduling

Multitasking

Communication

Data accuracy

Formação académica

High school diploma

Ferramentas

SPS

2020

JSI

Smartsheet

Microsoft Excel

Outlook

Word

Power BI

Descrição da oferta de emprego

Emapta Global in Colombia is seeking an Admin Assistant/Scheduling Coordinator to strengthen scheduling, record-keeping, and cross-team communication. This remote role offers a day shift with weekends dedicated to personal priorities.

You will manage schedules, coordinate with builders and subcontractors, and maintain accurate records across SPS, 2020, JSI, and Smartsheet, with Power BI access.