Remote Operations & Executive Assistant (Notion & AI)

Entrepreneur Cooperative; Colombia; Remote; COP 65,018,000 - 79,467,000; Full time

Job summary

Entrepreneur Cooperative is seeking an Operations & Executive Assistant to keep projects, systems, and recurring responsibilities moving forward remotely. You will manage Notion workflows, CRM records, and documentation while coordinating deadlines and contractors.

You will work with AI tools for research, synthesis, and workflow improvement, ensuring outputs are validated before use and priorities are clearly communicated to leadership.

Qualifications

• Experience in operations, project coordination, or executive support.
• Hands-on Notion experience with databases, tasks/projects, templates, properties, views, and filters.
• Professional experience using AI tools in daily workflows for research, synthesis, documentation, drafting, or operational support.
• Experience managing multiple projects, deadlines, recurring responsibilities, and CRM/project-management systems.
• Strong organization, prioritization, attention to detail, and follow-through.
• Ability to independently research problems, propose practical solutions, and adjust as priorities change.
• Professional written and spoken English.
• Ability to work independently in a remote environment.

Responsibilities

• Manage projects, tasks, owners, due dates, dependencies, and recurring workflows in Notion.
• Review overdue tasks, missing owners, unanswered requests, and stalled projects, following up proactively to keep work moving.
• Turn disorganized requests into clear next actions and prepare concise updates on priorities, risks, blockers, and decisions needed.
• Maintain Notion databases, CRM records, SOPs, internal documentation, and Google Drive resources.
• Use AI tools for research, synthesis, documentation, meeting preparation, summaries, SOP creation, drafting, and routine operational support, validating outputs before use.
• Identify opportunities to simplify, document, or improve recurring processes using Notion, AI, and better workflows.
• Track executive commitments, approvals, follow-ups, and decisions; prepare agendas and convert meeting decisions into assigned tasks and deadlines.
• Coordinate contractor onboarding, access, invoices, time logs, subscriptions, renewals, and basic administrative logistics.
• Research vendors, tools, services, and operational questions and recommend practical next steps.
• Support lightweight marketing operations such as scheduling approved content and uploading website, email, or social content when needed.

Skills

Operations experience

Project coordination

Executive support

Professional English

Remote work experience

Tools

Notion

AI tools

Job description

Entrepreneur Cooperative is seeking an Operations & Executive Assistant to keep projects, systems, and recurring responsibilities moving forward remotely. You will manage Notion workflows, CRM records, and documentation while coordinating deadlines and contractors.

You will work with AI tools for research, synthesis, and workflow improvement, ensuring outputs are validated before use and priorities are clearly communicated to leadership.