Remote Front Desk and Administrative Assistant

BumbleVA; Colombia; Remote; COP 18,424,000 - 26,240,000; Full time

Job summary

BUMBLEVA LLC is hiring a Remote Front Desk and Administrative Assistant to support US-based medical practices. This full-time role handles scheduling, patient balance logs, data entry, and communications across Airtable, eClinicalWorks, and Google Workspace.

The ideal candidate resides in Colombia or a similar locale, is bilingual in English and Spanish, and demonstrates strong organizational skills, HIPAA awareness, and a reliable home-office setup.

Qualifications

• Must reside and be eligible to work remotely from Colombia or Honduras.
• Fluent in English and Spanish (written and spoken).
• Proficient with Airtable, Excel, and Google Workspace.
• Familiar with cloud-based healthcare software and EHR systems (eClinicalWorks, etc.).
• Strong organizational skills and accurate data entry.
• Quiet home office with reliable internet connection.
• HIPAA awareness and confidentiality.
• Ability to handle scheduling, document prep, and routine communications.

Responsibilities

• Provide administrative support for US-based medical practices.
• Maintain patient balances and logs using Airtable/Excel.
• Manage communications, scheduling, and documentation.
• Update operational records across Google Workspace and other tools.
• Support daily practice operations and cross-functional coordination.
• Respond to internal and patient inquiries in English and Spanish.

Skills

Airtable

Excel

Google Workspace

EHR systems

Bilingual English/Spanish

Data entry

Organizational skills

HIPAA compliance

Education

High school diploma or equivalent

Tools

Airtable

eClinicalWorks

Google Workspace

Job description

# Remote Front Desk and Administrative AssistantRemote, open to anywhere$5 / hour9:00 am – 5:30 pm Easter Island6:00 am – 2:30 pm your time (Los Angeles)Employment type: Full timeEnglish level: AdvancedApply for this jobWe are seeking an organized, reliable, and detail-oriented Remote Administrative Assistant to join our team. This full-time virtual position provides administrative and data support for our US-based medical practices: Frontline Medical and Wellness Medicenter.In this role, you will assist with general administrative coordination, maintaining patient and practice logs, managing communications, and updating operational records across our primary tools: Airtable, eClinicalWorks, and Google Workspace.## Requirements* Geographic Location: Must reside and be eligible to work remotely from Colombia or Honduras.* Bilingual Fluency: Strong bilingual skills in English and Spanish (written and verbal communication required).* Technical Proficiency:* Solid experience working with Airtable, Microsoft Excel (data entry, managing spreadsheets, balance tracking), and Google Workspace (Docs, Sheets, Drive, Gmail).* Comfortable learning and using cloud-based healthcare software and Electronic Health Record (EHR) systems.* Work Ethic & Organization: High level of organization, precision in data entry, strong task management, and ability to follow office workflows.* Remote Setup: Quiet, dedicated home office with a stable high-speed internet connection and a reliable computer.* Administrative Support: Handle general administrative tasks, scheduling, document preparation, and routine office communications.* Data Entry & Tracking: Maintain accurate patient balance logs, administrative records, and data spreadsheets using Airtable, Excel, and Google Workspace.* Practice Operations: Assist practice staff with daily operational support and cross-functional administrative coordination for Frontline Medical and Wellness Medicenter.* Bilingual Communication: Respond to internal emails, administrative messaging, and patient/client inquiries in both English and Spanish.* HIPAA Compliance: Maintain strict confidentiality and follow HIPAA privacy standards for handling sensitive patient information in a home-office environment.## How hiring works1. **Apply.** Send your details and CV through the application form.2. **Short call.** We talk for a few minutes to get to know you.3. **Skills check.** A short exercise based on the work you would do.4. **Offer.** If it is a fit, we send you the offer.