Remote Executive Assistant to Managing Partner — Immigration Law

Pearl; Medellín; A distancia; COP 179.071.000 - 293.026.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Fully remote

Generous PTO

PH health coverage after 3 months

Mentorship

Learning & Development

Global networking

Descripción de la vacante

INGEPSY is seeking an Executive Assistant to support the Managing Partner across scheduling, correspondence, client coordination, and firm operations. This fully remote role requires handling calendars, emails, and meeting materials with precision.

You will manage intake documents, track deadlines, and keep Salesforce records current while coordinating with attorneys and paralegals to move matters forward. English proficiency is essential.

Formación

• 2+ years of experience as an Executive Assistant or Personal Assistant supporting a partner, executive, or attorney.
• Hands-on calendar and inbox management in Microsoft 365 (Outlook, Teams, SharePoint).
• Experience updating records and running reports in Salesforce or a comparable CRM.
• Experience drafting client-facing emails and correspondence on behalf of an executive.
• Experience preparing meeting agendas, briefing materials, and meeting minutes with action items.
• Experience scheduling and hosting meetings in Zoom and Microsoft Teams.
• C1+ English (CEFR), written and spoken, for direct communication with US clients and attorneys.

Responsabilidades

• Own the Managing Partner's calendar and inbox; draft follow-up emails after consultations.
• Coordinate intake documents before consultations and collect materials for active cases.
• Track filing deadlines and status-expiration dates; update Salesforce records.
• Prepare agendas, briefing materials, and meeting minutes with action items.
• Coordinate with attorneys, paralegals, and staff to keep matters moving.

Conocimientos

Calendar management

Inbox management

CRM experience

Email drafting

Meeting agendas

Zoom & MS Teams scheduling

English proficiency (C1+)

Herramientas

Microsoft 365

Outlook

Teams

SharePoint

Salesforce

Zoom

Descripción del empleo

INGEPSY is seeking an Executive Assistant to support the Managing Partner across scheduling, correspondence, client coordination, and firm operations. This fully remote role requires handling calendars, emails, and meeting materials with precision.

You will manage intake documents, track deadlines, and keep Salesforce records current while coordinating with attorneys and paralegals to move matters forward. English proficiency is essential.