Remote Executive Assistant Ops & Bookkeeping

Venaro; Bogotá ciudad; Remote; COP 44,640,000 - 50,220,000; Full time

Job summary

Venaro seeks a highly organized Executive Assistant to support leadership with daily administrative, operational, and financial tasks in a fully remote setting for Colombia. The role requires managing priorities, coordinating projects, maintaining records, and communicating professionally in English.

The ideal candidate is tech-savvy, resourceful, and comfortable handling confidential information in a fast-paced remote environment, while supporting executives with diverse administrative duties.

Qualifications

• Minimum 3 years of professional experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
• Experience with QuickBooks Online (QBO) and basic bookkeeping.
• Strong English communication skills (written and verbal).
• College or university degree.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities with minimal supervision.
• High attention to detail and problem-solving skills.
• Professionalism, discretion, and ability to handle confidential information.

Responsibilities

• Manage executive email inboxes and prioritize communications.
• Coordinate and maintain daily calendars, appointments, and schedules.
• Track task lists, deadlines, and follow up on outstanding action items.
• Assist with project coordination and progress tracking.
• Organize monthly management meetings, including agendas, meeting notes, and follow-ups.
• Prepare and maintain monthly reports.
• Manage personal appointments and scheduling as needed.
• Record bookkeeping transactions using QuickBooks Online (QBO).
• Perform credit card reconciliations and maintain accurate financial records.
• Take detailed meeting notes and distribute action items.
• Research, evaluate, and coordinate with new vendors and suppliers.
• Develop, document, and improve internal procedures and policies.
• Support executives with additional administrative and operational tasks as assigned.

Skills

English communication

Organization & time mgmt

Discretion & professionalism

Education

College/university degree

Tools

QuickBooks Online

Job description

Venaro seeks a highly organized Executive Assistant to support leadership with daily administrative, operational, and financial tasks in a fully remote setting for Colombia. The role requires managing priorities, coordinating projects, maintaining records, and communicating professionally in English.

The ideal candidate is tech-savvy, resourceful, and comfortable handling confidential information in a fast-paced remote environment, while supporting executives with diverse administrative duties.