Operations Support Specialist - Streamline & Align

INGEPSY; Perímetro Urbano Barranquilla; Presencial; COP 133.920.000 - 200.880.000; Jornada completa

Descripción de la vacante

INGEPSY is seeking an organized Operations Assistant to provide administrative and operational support across teams in Barranquilla. You will manage documents, track tasks, and help ensure daily business activities run smoothly.

The role requires strong communication, meticulous attention to detail, and the ability to prioritize multiple tasks. You will work with remote teams and internal stakeholders to improve processes and maintain up-to-date records.

Formación

• Previous experience in operations, administrative support, coordination, or a similar role.
• Experience supporting daily business operations and administrative processes.
• Experience managing documents, data, schedules, and operational information.
• Strong communication and interpersonal skills.

Responsabilidades

• Provide administrative and operational support to managers and internal teams.
• Assist with coordinating daily business operations and workflows.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files, and databases.
• Prepare and update reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Conocimientos

Excellent communication

Organizational skills

Time management

Attention to detail

Prioritization

Independent work

Adaptability

Proactivity

Herramientas

Google Workspace

Microsoft Office

Spreadsheets

Databases

Descripción del empleo

INGEPSY is seeking an organized Operations Assistant to provide administrative and operational support across teams in Barranquilla. You will manage documents, track tasks, and help ensure daily business activities run smoothly.

The role requires strong communication, meticulous attention to detail, and the ability to prioritize multiple tasks. You will work with remote teams and internal stakeholders to improve processes and maintain up-to-date records.