Proposal & Marketing Coordinator

Emapta Global; Colombia; A distancia; COP 12.000.000 - 18.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Work From Home/Remote

5-day work week

20 vacation days/year

Laptop provided

Descripción de la vacante

Emapta Colombia seeks a Proposal and Marketing Coordinator to strengthen global AEC pursuits through RFPs, RFQs, and proposal development. You will coordinate client communications, maintain proposal indices, and ensure polished submissions while collaborating with a global client base.

You will work with MS Office tools, Outlook, and PM platforms, handling multiple deadlines in a fast-paced environment and contributing to brand-consistent proposals and campaigns.

Formación

• 3 to 5 years of client support experience in marketing, proposals, or professional services.
• Experience in the AEC industry with familiarity of proposals, RFPs and RFQs.
• Strong written and spoken English for business communication.
• Ability to manage multiple deadlines and priorities under time pressure.

Responsabilidades

• Support the marketing team with proposal and submittal prep for RFPs/RFQs.
• Draft, update, and format proposal qualification documents per RFPs.
• Maintain PI and CI with accurate records.
• Coordinate with team and external contacts to meet submission deadlines.
• Ensure document formatting aligns with brand standards and templates.

Conocimientos

Client support experience

Marketing proposals

Proposal coordination

English proficiency

Deadline management

Email etiquette

Proposal writing

Document formatting

PI/CI maintenance

Proofreading/editing

Team coordination

Microsoft Office

Outlook

Asana or similar PM tool

Educación

Bachelor's degree or equivalent

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Asana

Descripción del empleo

Win Global AEC Opportunities Through Strategic Proposals and Marketing

Shape how engineering expertise reaches the projects that need it most. As a Proposal and Marketing Coordinator, you'll strengthen global AEC and engineering consulting pursuits through RFPs, RFQs, proposal development, marketing coordination, and client communications. Build specialized international expertise and take your global career to the next level with Emapta from Colombia.

Your Career at a Glance

• Employment Type: Indefinite Term Contract
• Shift: Day Shift, Monday to Friday, 9:00 AM-6:00 PM PST, Weekends Off
• Work Setup: Work From Home/Remote
• 5-day work week
• Work-from-home arrangement
• 20 vacation days in total
• Fully customized Emapta laptop and peripherals
• Direct exposure to global clients
• Diverse, inclusive, and supportive work environment where every individual is respected, valued, and empowered to succeed
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit: https://emapta.com/training-calendar/)

The Qualifications We Seek

Experience & Industry Knowledge

• 3 to 5 years of client support experience, ideally within a marketing, proposal, or professional services environment
• Experience in the AEC (Architecture, Engineering, and Construction) industry, including familiarity with proposals, RFPs, and RFQs
• Strong written and spoken English proficiency, with business communication skills and the ability to adapt to a U.S. communication style
• Ability to manage multiple deadlines simultaneously and prioritize tasks effectively under time pressure

Proposal & Client Communication Skills

• Strong email etiquette and professional client communication skills, including timely follow-up and a polished tone in all correspondence
• Strong proposal writing skills, including the ability to tailor boilerplate content to the specific requirements of each RFP
• Strong document formatting and layout skills, with attention to consistent styling, spacing, and visual presentation
• Experience in maintaining the Proposal Index (PI) and Contact Index (CI), with accurate and up-to-date records
• Strong proofreading and editing skills to ensure proposal content is clear, grammatically accurate, and consistent before submission
• Ability to coordinate with team members and external contacts to gather content and meet submission deadlines

Technical & Organizational Skills

• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, for developing and formatting proposal documents
• Proficiency in Microsoft Outlook for managing client and team communications, calendars, and schedules
• Working knowledge of Asana or similar project management tools for tracking proposal deadlines and tasks
• Strong organizational and client coordination skills, with the ability to manage multiple proposals and submittals simultaneously
• Ability to support proposal preparation and documentation from initial draft through final submission
• Basic document design skills, including consistent use of templates, fonts, colors, and layouts to maintain brand standards

Your Daily Tasks

• Support the marketing team with proposal and submittal preparation for RFPs and RFQs.
• Draft, update, and format proposal qualification documents according to the specific requirements of each RFP.

Marketing

• Maintain and update the Contact Index (CI).
• Organize marketing materials and maintain brand consistency across proposals and campaigns.
• Update vendor registrations and complete new registrations as required.

Administrative Support

• Assist with administrative tasks as needed.

About the Client

Our client is a U.S.-based water resources engineering and environmental consulting firm serving public and private organizations. They specialize in water resources, hydrology, hydraulics, stormwater management, flood control, water quality, environmental science, and infrastructure planning and design. Their multidisciplinary team combines engineering expertise, environmental insight, modeling, and technology to solve complex water and infrastructure challenges. Through practical, sustainable solutions, they help communities manage resources, strengthen resilience, protect environments, and prepare infrastructure for future demands.

Join the Top 1% Talent. A Better Career. A Better Life.

The world doesn't move forward because everyone is the same. It moves forward because people bring different perspectives, strengths, and ways of thinking. If you've been waiting for a workplace that sees your potential before anything else, this is your moment.

At Emapta Colombia, we believe great careers begin when people are recognized for what they can do-not defined by what others expect. That's why we're creating more opportunities for exceptional talent to thrive in an inclusive workplace where your skills are valued, your ambitions are supported, and your contributions make a lasting impact.

Since 2010, Emapta has helped transform global outsourcing through personalized solutions and seamless collaboration. Today, we're proud to support more than 1,200 clients worldwide with a community of over 12,000 talented professionals-all united by one belief: exceptional talent can come from anywhere.