Procurement Specialist

Building Maintenance Corp.; Perimetro Urbano Pereira; Presencial; COP 44.640.000 - 78.120.000; A tiempo parcial

Descripción de la vacante

Building Maintenance Corp. is seeking an independent contractor to manage HVAC parts procurement remotely. The role involves detailed data logging, supplier quoting, and creating customer proposals, with coordination for delivery and PO issuance.

The ideal candidate will have a supply chain or business background, strong Excel skills, and experience in procurement or HVAC industries. Competitive compensation and flexible remote work options are provided.

Formación

• Strong analytical skills and attention to detail.
• Proficiency in Excel and data management.
• Excellent communication and negotiation skills.

Responsabilidades

• Field Request & Detailed Equipment Data Logging into the Master Excel Tracker with unit name, model and serial numbers.
• Supplier sourcing & quoting from multiple HVAC suppliers, comparing pricing, stock and lead times.
• Customer proposal generation and bid approval; update status to Customer Approved.
• Internal financial review for major orders (e.g. $2,000+); verify cash flow and terms.
• PO generation and vendor purchasing; record PO number in tracker.
• Coordinate delivery specifics and verify delivered parts match PO on receipt.
• Analyze historical data monthly/quarterly to forecast parts and negotiate bulk pricing.

Conocimientos

Analytical skills

Excel/data management

Negotiation skills

Educación

Supply Chain Management / Business Administration degree

Herramientas

Excel

Descripción del empleo

We are a leading HVAC solutions provider committed to delivering high-quality service and innovative solutions to our clients. Our mission is to ensure optimal performance and efficiency in all HVAC systems while fostering a culture of teamwork, integrity, and excellence.

About the Role

This is a remote position for an independent contractor which involves managing the procurement process for HVAC parts and equipment, ensuring accurate logging and tracking of all requests and orders to maintain operational efficiency.

Responsibilities

• Field Request & Detailed Equipment Data Logging: When a technician requests a part, they log (or submit) full equipment and part details into the Master Excel Tracker: Unit Name / Tag: (e.g., RTU-1, Chiller-2, AC-Unit 3) Unit Model Number & Serial Number: (For asset tracking and exact technical matching) Component Part Name & Part/Catalog Number: (e.g., Copeland Scroll Compressor #ZP49K5E-TF5) Quantity, Urgency & Job Site Location.
• Supplier Sourcing & Quoting: Procurement uses the exact part number and equipment specifications to source quotes from multiple HVAC supply houses, comparing pricing, stock availability, and lead times. Quoted pricing is recorded in the Excel sheet.
• Customer Proposal & Bid Approval: The quoted costs are built into the job proposal. Once the customer signs off, the status is updated to “Customer Approved” in the Excel sheet.
• Internal Financial Review & Approval: For major orders (e.g., $2,000+ purchases), Finance reviews the line item in the Excel sheet to verify cash flow, budget, and credit terms before granting formal purchase sign-off.
• PO Generation & Vendor Purchasing: Once Finance approves the entry in the Excel log, procurement issues the official Purchase Order (PO) to the vendor and records the PO number in the tracker.
• Logistics, Delivery & Job Site Pickup: Procurement coordinates delivery specifics (job site drop-off, crane delivery, or technician counter pickup) and verifies that delivered part/serial numbers match the purchase order upon receipt.
• Inventory Analytics & Demand Forecasting (Data Collection Function): On a monthly/quarterly basis, Procurement and Management review the historical data logged in the Excel sheet to: Identify high-frequency replacement parts (e.g., specific capacitors, fan motors, contactors) to establish minimum truck stock and warehouse inventory reorder points. Track recurring unit failures across specific unit model numbers. Leverage high-volume ordering data to negotiate bulk pricing/discounts with key suppliers.

Qualifications

Education details: A degree in Supply Chain Management, Business Administration, Analyst, MBA and/ or a related field is preferred. HVAC industry experience a plus.

Required Skills

• Strong analytical skills and attention to detail.
• Proficiency in Excel and data management.
• Excellent communication and negotiation skills.

Preferred Skills

• Experience in HVAC procurement or related industry.
• Familiarity with inventory management systems.

Pay range and compensation package

Competitive salary based on experience, along with a comprehensive benefits package.

Equal Opportunity Statement

We are an equal opportunity employer and are committed to fostering a diverse and inclusive workplace. We encourage applications from all qualified individuals regardless of race, gender, age, sexual orientation, disability, or any other characteristic protected by law.