Procurement Coordinator

Auxis; Perímetro Urbano Barranquilla; Presencial; COP 39.060.000 - 55.800.000; Jornada completa

Descripción de la vacante

Auxis is seeking a hands-on Procurement Coordinator to support a high-volume, process-driven procurement environment in Barranquilla. You will execute recurring procurement activities with accuracy, manage supplier requests, and maintain supplier documentation while escalating complex issues as needed.

Ideal candidates are highly organized, detail-oriented, and able to collaborate across Procurement, Finance, and Legal. Strong Excel skills and experience with P2P workflows are essential.

Formación

• 2+ years of experience in Procurement, Purchasing, Supply Chain, Sourcing, or a related field.
• Practical understanding of procurement processes including P2P workflows.
• Experience in a high-volume, process-driven environment.

Responsabilidades

• Execute high-volume, repetitive procurement activities accurately following procedures.
• Support requisitions, purchase orders, receiving and P2P processes.
• Review documentation for completeness and compliance; escalate as needed.
• Maintain procurement trackers and provide status updates.
• Coordinate RFPs/RFQs and supplier documentation where applicable.
• Collaborate with Procurement, Finance, Legal, and suppliers; ensure timely resolution.

Conocimientos

Procurement

Excel

Attention to detail

Communication

Herramientas

ERP systems

Tracking tools

Descripción del empleo

We are seeking a hands-on, detail-oriented Procurement Coordinator to support a high-volume, process-driven procurement environment. This role is responsible for executing recurring procurement activities accurately and efficiently while applying sound judgment when requirements, inputs, or circumstances fall outside the standard process.

The ideal candidate is highly organized, responsive, and comfortable managing a large volume of transactions, documentation, supplier requests, and procurement activities without sacrificing accuracy.

This is not a purely administrative or data-entry role. The successful candidate will understand the purpose behind procurement processes, identify discrepancies or exceptions, investigate straightforward issues, and determine when a situation can be resolved independently or requires escalation.

Key Responsibilities

Procurement Operations

• Execute high-volume, repetitive procurement activities accurately and consistently while following established procedures.
• Support purchase requisition, purchase order, receiving, and procure-to-pay (P2P) activities.
• Review procurement documentation and transactions for completeness, accuracy, and compliance with established processes.
• Identify discrepancies, missing information, incorrect data, unusual commercial terms, or other exceptions and determine the appropriate next steps.
• Resolve routine issues independently and **escalate** more complex or non-standard situations appropriately.
• Maintain procurement trackers and provide timely, accurate status updates on assigned activities.

RFP, RFQ & Sourcing Support

• Support the creation, issuance, tracking, and administration of RFPs, RFQs, and sourcing events.
• Prepare and maintain bid tabs, quote comparisons, supplier documentation, sourcing trackers, and procurement records.
• Review supplier quotes and proposals for completeness and identify obvious inconsistencies, missing information, or discrepancies.
• Follow up with suppliers and internal stakeholders to obtain required information and keep sourcing activities moving forward.
• Coordinate multiple sourcing activities simultaneously while maintaining accurate documentation and deadlines.

Supplier Management & Documentation

• Maintain accurate supplier information, onboarding documentation, contracts, and supporting procurement records.
• Coordinate with suppliers to obtain missing documentation, clarification, pricing, or other required information.
• Ensure procurement records are complete, organized, and readily accessible.
• Support supplier performance tracking and maintain relevant documentation.

Reporting & Data Analysis

• Assist with procurement reporting, spend analysis, supplier performance tracking, and other procurement-related analyses.
• Use Excel to maintain trackers, manipulate and compare data, identify inconsistencies, and support procurement decisions.
• Prepare accurate status reports and provide visibility into open procurement activities, sourcing events, and outstanding supplier requirements.

Process Documentation & Continuous Improvement

• Document existing procurement processes and translate working practices into SOPs, work instructions, process maps, and checklists.
• Identify straightforward opportunities to improve, standardize, or streamline repetitive procurement activities.
• Support the implementation of process improvements while maintaining appropriate controls and process discipline.
• Adapt to evolving procurement processes, requirements, and organizational priorities.

Cross-Functional Collaboration

• Work closely with Procurement, Engineering, Operations, Finance, Legal, Project Controls, and suppliers to coordinate procurement activities.
• Communicate professionally and proactively with internal stakeholders and external suppliers.
• Take ownership of assigned activities from initiation through completion, ensuring appropriate follow‑up and timely resolution of outstanding items.

Required Qualifications & Experience

• 2+ years of experience in Procurement, Purchasing, Supply Chain, Sourcing, or a related field.
• Practical understanding of procurement processes, including purchase orders, supplier management, quotes, RFPs/RFQs, contracts, and procure-to-pay workflows.
• Experience working in a high-volume, process-driven environment.
• Strong attention to detail and ability to identify discrepancies or inconsistencies in documents and data.
• Strong critical‑thinking and problem‑solving skills, with the ability to recognize when a situation does not fit the standard process.
• Intermediate to advanced Microsoft Excel skills, including data manipulation, comparisons, trackers, filtering, formulas, and basic analysis.
• Strong organizational and time‑management skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Ability to work independently, take ownership of assigned activities, and follow through to completion.
• Ability to follow established procedures while exercising appropriate judgment when exceptions arise.

Preferred Qualifications

• Experience supporting RFP/RFQ processes or sourcing events.
• Experience in a project-based, engineering, construction, manufacturing, or similar environment.
• Experience working with ERP, procurement, purchasing, or supplier management systems.
• Experience with spend analysis, supplier performance reporting, or procurement analytics.
• Familiarity with contract and supplier documentation management.
• Experience creating SOPs, work instructions, process maps, or other process documentation.