Operations Coordinator — Turn Strategy into Action

Heritage Housing Solutions; Medellín; Presencial; COP 44.640.000 - 89.280.000; Jornada completa

Descripción de la vacante

Heritage Housing Solutions + C-Suite Solutions seeks an Operations Coordinator to turn decisions and strategy into tangible actions. You will support leadership priorities, manage documentation, and coordinate across projects, customers, vendors, and investors—across the U.S.

states—while maintaining records and ensuring follow-through. You must be highly organized, proactive, and detail-oriented, with strong written and verbal communication in English and Spanish.

Formación

• Significant written and verbal communication with a U.S.-based team and U.S. customers.
• CEFR B2 minimum in English; C1/C2 is strongly preferred.
• Spanish professional fluency is valuable for interactions with a Spanish-speaking customer base.

Responsabilidades

• Own administrative execution for leadership priorities and strategic initiatives.
• Track projects, deadlines, commitments, and follow-up.
• Prepare, organize, review, and manage business documents.
• Coordinate communication between leadership, customers, investors, vendors, and partners.
• Help manage licensing, permitting, compliance across multiple U.S. states.
• Maintain accurate records, CRM information, project trackers, and internal systems.
• Coordinate meetings, follow-up items, documentation, and next steps.
• Assist with investor and customer communication.
• Identify missing information or unresolved issues before they become problems.
• Turn conversations and decisions into organized action.
• Protect leadership time by ensuring tasks are completed.

Conocimientos

Highly organized

Proactive

Detail-oriented

Strong communicator

Comfortable with ambiguity

Resourceful

Accountable

Good with technology

Bilingual

Herramientas

CRM

Project-management systems

Cloud documents

Spreadsheets

AI tools

New software

Descripción del empleo

Heritage Housing Solutions + C-Suite Solutions seeks an Operations Coordinator to turn decisions and strategy into tangible actions. You will support leadership priorities, manage documentation, and coordinate across projects, customers, vendors, and investors—across the U.S.

states—while maintaining records and ensuring follow-through. You must be highly organized, proactive, and detail-oriented, with strong written and verbal communication in English and Spanish.