Remote Projects & Operations Coordinator

Somewhere; Colombia; Presencial; COP 63.881.000 - 70.979.000; Jornada completa

Descripción de la vacante

Our client is a mission-driven foundation seeking a highly organized Project & Operations Coordinator to bring structure, accountability, and visibility to day-to-day operations. You will work primarily in Notion to organize projects, track action items, deadlines, and stakeholder follow-ups, ensuring momentum across initiatives.

This role emphasizes proactive, detail-oriented execution in a fast-paced environment, with responsibilities spanning project coordination, leadership support, and

Formación

• 2+ years of experience in Project Coordination, Operations, Executive Assistance, or similar roles.
• Strong project tracking and organizational skills.
• Experience managing multiple concurrent priorities.
• Proficiency with Notion or comparable project management platforms (Asana, ClickUp, Monday.com, Trello, etc.).
• Excellent written and verbal English communication.
• Strong proficiency with Google Workspace.

Responsabilidades

• Maintain and organize projects, tasks, timelines, and priorities within Notion.
• Monitor project progress and proactively follow up on outstanding action items.
• Keep leadership informed of upcoming deadlines, risks, and operational bottlenecks.
• Coordinate internal initiatives across multiple concurrent projects.
• Ensure tasks remain visible, assigned, and progressing according to schedule.
• Attend meetings, capture detailed notes, and convert discussions into actionable next steps.
• Prepare agendas, maintain documentation, and organize meeting follow-ups.
• Track commitments made by leadership and ensure timely execution.
• Assist leadership with day-to-day operational priorities and administrative coordination.
• Improve and maintain organized operational systems and documentation.
• Build repeatable workflows that improve efficiency as the foundation grows.
• Maintain accurate records and project documentation.
• Identify opportunities to improve internal coordination and communication.
• Communicate regularly with internal stakeholders to keep projects aligned.
• Coordinate schedules, meetings, and project deliverables.
• Ensure information flows effectively across the organization.
• Support the coordination of foundation initiatives, campaigns, and operational activities.

Conocimientos

Notion proficiency

Google Workspace

English communication

Project tracking

Organizational skills

Herramientas

Notion

Asana

ClickUp

Monday.com

Trello

Descripción del empleo

Our client is a mission-driven foundation seeking a highly organized Project & Operations Coordinator to bring structure, accountability, and visibility to day-to-day operations. You will work primarily in Notion to organize projects, track action items, deadlines, and stakeholder follow-ups, ensuring momentum across initiatives.

This role emphasizes proactive, detail-oriented execution in a fast-paced environment, with responsibilities spanning project coordination, leadership support, and