Onboarding Specialist

Roca Alliances; Medellín; Presencial; COP 24.000.000 - 42.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Private medical insurance

Continuous training

Leading global IT company

Descripción de la vacante

Roca Alliances in Medellín, Colombia, seeks an Onboarding Specialist to bridge Talent Acquisition and HR, ensuring timely background checks, complete pre-employment docs, and precise cross-functional coordination from offer to day one.

You will design scalable onboarding plans, analyze workflows, leverage AI tools to scale processes, and monitor new hire metrics to improve candidate experience and employer branding across the globe.

Formación

• 3+ years of experience in high-volume onboarding operations or candidate-centric processes.
• Experience with data verification, background checks, and compliance steps with external entities.
• Foundational understanding of HR operations, employment compliance, and contracts.
• Familiarity with HRIS (Workday preferred).
• Ability to optimize processes and leverage AI to scale onboarding workflows.
• Strong interpersonal and communication skills with attention to detail.

Responsabilidades

• Partner with internal teams to manage the pre-hire journey from offer to induction.
• Coordinate background checks, following up with vendors and candidates.
• Ensure all pre-employment documents are executed.
• Collaborate with managers to establish onboarding plans before start dates.
• Analyze workflows to design scalable onboarding processes using AI and automation.
• Serve as cross-functional connector for candidate to employee administration.
• Monitor new hire metrics to improve onboarding experiences.
• Enhance communication across stakeholders to align talent readiness and employer brand.

Conocimientos

HR operations

Background checks

Data verification

Vendor management

Communication

Process optimization

AI tools

Herramientas

Workday

Descripción del empleo

Medellin, Colombia

At Roca AlliancesOur mission is to inspire nearshore outsourcing to Latin America, as our expertise is providing customized services to help companies from the U.S., Canada, and Europe expand their operations through guided entry with our consolidated experience in the Latin American region. We are an expert recruitment firm, connecting top talent with leading global companies. We deliver tailored hiring solutions to ensure the perfect match for each role. With deep insight into industry trends, we drive targeted, efficient recruitment that builds long-lasting partnerships and supports business growth. Our mission is to inspire and help businesses thrive by delivering the right professionals to meet their needs.

Job Description

About Roca Alliances

Roca Alliances is a specialized recruitment firm focused on connecting top-tier talent with leading global technology companies. We partner with innovative organizations worldwide, helping them scale high-performing teams through strategic and tailored recruitment solutions.

This opportunity is with Simpro Group, a global technology company dedicated to delivering powerful business management solutions that help organizations streamline operations, improve efficiency, and drive growth. Simpro Group is recognized for its customer-centric culture, innovation-driven mindset, and commitment to long-term client success.

About the role

The Onboarding Specialist plays a critical role in facilitating a seamless onboarding experience for all new hires. Acting as the primary bridge between Talent Acquisition and HR, this role ensures background checks are completed in a timely manner, ensures pre-employment documentation is completed, and cross-functional coordination is handled with precision. The position focuses on delivering an engaging, consistent, and supportive transition for candidates from offer to day one.

What You’ll Do

• Partner with internal teams to manage the pre-hire journey, ensuring a high-quality experience from offer to induction.
  
• Coordinate the background check process, actively following up with vendors and candidates to maintain momentum.
  
• Ensure essential pre-employment documentation is fully executed.
  
• Collaborate with managers to ensure onboarding plans are established prior to start dates.
  
• Analyze existing workfl ows to design and deliver scalable, repeatable onboarding processes utilizing AI and automation tools.
  
• Serve as the cross-functional connector to ensure a smooth transition from candidate to employee administration.
  
• Monitor new hire metrics to proactively improve onboarding experiences.
  
• Enhance communication across internal stakeholders to build stable working relationships and maintain alignment on talent readiness.
  
• Promote a positive candidate experience throughout onboarding to support and strengthen the global employer brand.
  

Requirements

• 3+ years of experience managing high-volume administrative operations, onboarding workflows, or candidate-centric processes in a fast-paced environment.
  
• Proven track record of managing rigorous data verification workloads (e.g., background checks, right-to-work) and driving compliance steps with external entities.
  
• A solid foundational understanding of general HR operations, employment compliance, and basic employment contract administration.
  
• Familiarity with HRIS (ideally Workday).
  
• Ability to apply process optimization principles to transform manual tasks into repeatable workfl ows, with profi ciency in utilizing AI tools to scale processes.
  
• Problem-solving skills with a proven ability to build relationships, navigate bottlenecks, and manage vendor relationships effectively.
  
• Good interpersonal, written, and verbal communication skills, paired with active listening to support new hires and internal teams.
  
• A high level of attention to detail, ensuring data integrity and compliance across all onboarding pipelines.
  

Benefits

• ?Private medical insurance
• ?Continuous trainingand mentoring
• ? Opportunity to work with aleading global IT company