Onboarding Coordinator - MED

TransPerfect; Medellín; Presencial; COP 33.480.000 - 46.872.000; Jornada completa

Descripción de la vacante

TransPerfect is seeking an organized onboarding administrator in Medellín, Colombia to manage high volumes of onboarding for project-based employees, and to set up hire profiles in the HRIS system. The role requires running the process end-to-end, coordinating with hires and managers for project start preparations, and ensuring payroll submissions are timely.

The ideal candidate will have English fluency, strong communication skills, and proficiency with MS Office; experience with HRIS tools is

Formación

• Fluency in English and strong written/spoken communication.
• High level of accuracy in all tasks.
• Ability to manage multiple tasks concurrently and meet deadlines.
• Ability to work independently and with global teams.

Responsabilidades

• Handle onboarding for a high volume of project-based employees.
• Process setup of hire profiles in the HRIS system.
• Request and verify documents for new hires and file accurately.
• Own onboarding process and ensure timely payroll preparation.
• Coordinate with hires and managers for project starts.
• Respond to inquiries about onboarding, timecards, and policies.
• Respond to unemployment claims and prepare verification requests.
• Review and adjust employee timecards as needed.
• Communicate paid sick leave policies per location.

Conocimientos

Fluency in English

Strong communication

MS Office

Herramientas

HRIS tools

Descripción del empleo

POSITION RESPONSIBILITIES:

• Handling a high volume of onboarding for project-based employees
• Processing the setup of hire profiles within the HRIS system
• Requesting necessary documents / paperwork to be completed by new hires and ensuring paperwork is accurate, and filed correctly
• Independently owning the onboarding process and making sure that all the steps are completed on time for payroll submissions
• Coordinating with both hires and managers regarding preparations for the beginning of projects
• Responding to queries from hires relating to topics such as onboarding, timecards, company policies, etc.
• Respond to unemployment claims and prepare employee verification requests
• Reviewing employee timecards, and making any necessary adjustments
• Understanding and communicating paid sick leave policies per employee locations, and processing requests when necessary
• Assisting with the preparation of reports for payroll processing, including new hire reports, termination reports, and hours reports
• Processing regular offboardings of project-based employees
• Handling a significant volume of queries via email, telephone, and messaging tools with ease, and providing general administrative / HR related support
• Communicating and directing employees and managers to appropriate Human Resources personnel to handle specific questions or employee issues
• Performing other special projects or duties when required

QUALIFICATIONS, SKILLS & EXPERIENCES:

• Some administrative experience; preferably within an HR / recruitment oriented function
• High level of accuracy in all tasks
• Ability to manage multiple tasks concurrently, prioritize and work with tight deadlines
• Ability to work independently and to collaborate with teams based globally
• Flexibility and willingness to adapt to a fast-paced, changing environment, with the ability to pivot and prioritize tasks
• Strong oral and written communication skills
• Fluency in English
• Proficient in MS Office
• Ideally some prior experience with HRIS tools

TransPerfect provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local law. We celebrate diversity as one of our core values and we have a clear goal: to be an inclusive workplace where a diverse mix of talented people want to come, stay and do their best work. Together with passionate, creative and collaborative colleagues, we are working to ensure accessibility is for everyone.