Loan File Admin & Documentation Coordinator

Move Your Biz; Bogotá ciudad; Remote; COP 25,870,000 - 30,305,000; Full time

Benefits offered by this job

Health benefit

Internet allowance

Training materials

Paid holiday leaves

Paid sick leave

Paid planned leaves

Job summary

MOVE Your Business is seeking an organized Administrative Loan File Support to assist the Loan Processing team with electronic loan files, document management, and administrative follow-ups. This remote role supports residential and business loan files with strict attention to detail and timely processing.

Ideal candidates have 1–2 years in administrative or mortgage support, strong MS Office skills, and familiarity with loan origination systems like Arive.

Qualifications

• 1–2 years of administrative, file management, loan support, mortgage, lending, or similar experience preferred.
• Experience with electronic document management systems and digital files.
• Strong attention to detail and accuracy when organizing and maintaining records.
• Ability to follow established procedures and instructions consistently.
• Strong organizational and task-tracking skills.
• Ability to monitor multiple files and administrative items while meeting deadlines.
• Good written and verbal communication skills.
• Ability to route borrower and third‑party communications to the correct personnel.

Responsibilities

• Set up and maintain organized electronic loan files.
• Retrieve, name, organize, upload loan documents.
• Receive, organize, upload, and track borrower documents as directed.
• Maintain accurate file notes, tasks, and status updates.
• Ensure documents and records are properly maintained and easy to locate.
• Track administrative requests (title, appraisal, insurance, verification).
• Monitor outstanding items and flag to client personnel.
• Assist Loan Processors with routine administrative tasks.
• Route communications to the appropriate personnel.
• Perform other ad hoc tasks as assigned.

Skills

Administrative support

Loan file management

Mortgage experience

Document management

Attention to detail

MS Office

Outlook

Arive LOS

Dropbox

Mortgage software

Lender portals

Multi-system navigation

Education

No formal degree required

Tools

Arive LOS

Dropbox

PDF/document software

Job description

MOVE Your Business is seeking an organized Administrative Loan File Support to assist the Loan Processing team with electronic loan files, document management, and administrative follow-ups. This remote role supports residential and business loan files with strict attention to detail and timely processing.

Ideal candidates have 1–2 years in administrative or mortgage support, strong MS Office skills, and familiarity with loan origination systems like Arive.