Hybrid Office Manager & Executive Assistant

HarbourVest Partners; Bogotá; Hybrid; COP 60,000,000 - 90,000,000; Full time

Benefits offered by this job

Hybrid work model

Remote workdays per quarter (18)

Job summary

HarbourVest Partners in Bogotá is seeking an Office Manager & Executive Assistant to support the Head of the Bogotá office and oversee office operations, vendor relationships, and administrative coordination. This hybrid role emphasizes building a professional, welcoming workplace for employees and partners.

You will partner with leadership to manage calendars, travel, events, budgeting, and onboarding while ensuring efficient daily operations and a strong office experience.

Qualifications

• Experience in office administration or executive aid
• Experience supporting senior executives or leadership teams
• Strong organizational and project coordination skills
• Ability to manage multiple priorities and adapt quickly
• Excellent written and verbal communication skills

Responsibilities

• Provide day-to-day administrative support for the Head of the Bogotá office, including calendar management, meeting coordination, travel arrangements, expense reporting.
• Anticipate needs and proactively handle priorities, logistics, and scheduling.
• Prepare materials, presentations, reports, and meeting logistics as needed.
• Support confidential projects and business matters with discretion and professionalism.
• Be the primary point of contact for workplace operations and related matters at Bogotá location.
• Coordinate conference rooms, catering, employee meetings, leadership visits, and office events.
• Manage office supplies, equipment, workspace organization, and access control.
• Support onboarding, engagement activities, and culture-building initiatives.
• Develop and improve office processes and procedures.
• Source and manage relationships with local vendors ensuring competitive pricing and service quality
• Support budget planning, expense tracking, invoice processing, and vendor spend management for the Bogotá location

Skills

Executive support

Office administration

Vendor management

Budget tracking

Project coordination

MS Office

Bilingual English/Spanish

Interpersonal skills

Education

B.A. or B.S. degree

Tools

MS Office Suite

Job description

HarbourVest Partners in Bogotá is seeking an Office Manager & Executive Assistant to support the Head of the Bogotá office and oversee office operations, vendor relationships, and administrative coordination. This hybrid role emphasizes building a professional, welcoming workplace for employees and partners.

You will partner with leadership to manage calendars, travel, events, budgeting, and onboarding while ensuring efficient daily operations and a strong office experience.