HSSEQ Document Administrator FR - EN

WSP Global Inc.; Colombia; On-site; COP 30,000,000 - 60,000,000; Full time

Benefits offered by this job

Flexible work arrangements

Professional development

Global project exposure

Inclusive culture

Job summary

WSP GCC is seeking a proactive HSSEQ Document Administrator to join the Global Capability Centre. You will format, QA, and control HSSEQ documents, ensuring templates and branding are applied consistently across English and French content.

The role also includes version management and SharePoint/Teams repository maintenance. Ideal candidates have 3–5 years in document administration, a related degree, and strong Word/Excel skills, plus familiarity with Visio and collaboration tools for bilingual

Qualifications

• 3–5 years of document administration or related roles.
• Experience with document management systems and collaborative platforms.
• Experience supporting bilingual (English–French) documentation is highly desirable.

Responsibilities

• Format HSSEQ documentation using approved templates.
• Maintain document control and revision records and ensure governance.
• Manage electronic repositories on SharePoint and Teams; archive original/revised versions.
• Provide English–French translation support and assist with QA alignment of bilingual docs.

Skills

Attention to detail

Document formatting

Organization

English proficiency

French proficiency

Version control

Education

Diploma or Bachelor's Degree

Related field degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

Teams

Visio

Job description

GCC Support – HSSEQ Document Administrator

Job Description - HSSEQ Document Administrator FR - EN (26001396)

HSSEQ Document Administrator FR - EN - ( 26001396 )

About WSP

WSP is one of the world's leading engineering, consulting, and professional services firms. Our purpose is to shape the communities of tomorrow through innovative, sustainable, and high-impact projects.

We are currently seeking a GCC Support – HSSEQ Document Administrator to join our Global Capability Centre (GCC). This role will support the HSSEQ Document Governance team by ensuring the production, maintenance, formatting, and control of high-quality documentation aligned with organizational standards and governance requirements.

The successful candidate will play a key role in document quality assurance, version control, formatting consistency, bilingual documentation support, and document management processes across the HSSEQ function.

Why Choose WSP?

• Join a globally recognized organization known for technical excellence and innovation.
• Collaborate with international teams across diverse business functions.
• Access opportunities for professional growth and career development.
• Work in a flexible and inclusive environment that values collaboration and continuous improvement.
• Contribute to projects and initiatives that support safety, quality, sustainability, and operational excellence.
• Be part of an organization committed to digital transformation and innovative ways of working.

Position Purpose

Support the HSSEQ Document Governance team in delivering professional, audience-appropriate documentation by providing document formatting, quality control, document administration, version management, and bilingual document support. This role ensures that all documentation complies with corporate standards, branding requirements, and document control procedures.

Key Responsibilities

Document Formatting & Quality Assurance

• Format a wide range of HSSEQ documentation, including:
• Policies
• Procedures
• Guidelines
• Work Instructions
• Job Safety Analyses (JSAs)
• Workflow Diagrams
• Forms and Templates
• Apply approved corporate and branded templates to ensure consistency in layout, structure, format, and presentation.
• Proofread and format documents prior to publication to ensure professionalism, accuracy, and consistency.
• Ensure high standards of document quality and visual presentation.
• Perform document quality reviews to verify formatting compliance and readability.Maintain consistency in document structure across all documentation types.
• Utilize advanced Microsoft Word capabilities, including:
• Styles and Templates
• Headings
• Pagination
• Tables
• Cross-Referencing
• Table of Contents Management
• Support documentation activities using Microsoft Excel, PowerPoint, SharePoint, and Microsoft Teams.
• Assist with workflow diagrams and process documentation using Microsoft Visio when required.

Document Administration & Control

• Apply document control best practices to ensure effective governance and maintenance of HSSEQ documentation.
• Assign and maintain document numbering and revision controls in accordance with established procedures.
• Track document updates, revisions, approvals, and publication status.
• Maintain organized electronic document repositories within SharePoint and Teams environments.
• Ensure original and revised document versions are correctly identified and archived.
• Support document lifecycle management activities.
• Monitor document update schedules and ensure documentation remains current and compliant.
• Maintain accurate records related to document revisions and approvals.
• Support continuous improvement initiatives related to document governance processes.

Translation Support (English French)

• Provide first-level English-to-French translation support for bilingual document preparation.
• Support French-to-English translation activities as required.
• Utilize Microsoft Copilot and approved tools to assist in initial translation preparation.
• Ensure translated documents maintain consistency with source-language content.
• Verify that bilingual documents are properly formatted and aligned with organizational standards.
• Collaborate with HSSEQ reviewers responsible for final translation verification and approval.
• Support quality assurance activities to ensure consistency across English and French documentation.

Education

• Diploma or Bachelor's Degree in Business Administration, Communications, Documentation Management, Information Management, Translation, Linguistics, or a related field.

1.5.2 Experience

• 3 to 5 years of experience in document administration, document control, content formatting, administrative support, or related roles.
• Experience managing controlled documentation within corporate environments.
• Experience working with document management systems and collaborative platforms.
• Experience supporting bilingual documentation processes is highly desirable.

Technical Skills

• Advanced proficiency in Microsoft Word, including:
• Styles
• Templates
• Headers and Footers
• Cross-References
• Document Navigation
• Automated Tables of Contents
• Strong knowledge of:
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• SharePoint
• Experience with document control and version management practices.
• Knowledge of document governance and quality assurance principles.
• Experience with Microsoft Visio is considered an asset.
• Familiarity with AI-enabled productivity tools, including Microsoft Copilot.

Languages

• Advanced English proficiency (written and spoken).
• Advanced French proficiency (written and spoken).

Key Competencies

• Exceptional attention to detail.
• Strong organizational and document management skills.
• Excellent written communication abilities.
• Quality and accuracy orientation.
• Time management and prioritization skills.
• Problem-solving capabilities.
• Customer service mindset.Ability to manage multiple priorities simultaneously.
• Collaboration and teamwork.
• Adaptability and continuous learning.
• Commitment to confidentiality and professionalism.

What We Offer

• Competitive compensation package.
• Comprehensive benefits program.
• Flexible work arrangements.
• Professional development and career growth opportunities.
• Exposure to global teams and international projects.
• Access to innovative technologies and digital tools.
• Inclusive, collaborative, and people-focused culture.

At WSP, we are committed to creating an inclusive environment where all employees are valued, respected, and empowered to contribute their best work while building a sustainable future together.