Global Project Admin & Coordination Specialist

Hatch Ltd.; Medellín; On-site; COP 24,000,000 - 36,000,000; Full time

Job summary

Hatch is seeking a Project Administrative Assistant to join our global team. The role involves managing project documentation, coordinating meetings, and handling travel arrangements while delivering excellent reception and client services.

Proficiency with MS Office and document management systems is essential. Ideal candidates bring at least two years in similar roles and advanced English, with a Diploma/Technologist in Business Administration or related field.

Qualifications

• Minimum 2 years of experience in similar roles.
• Advanced English proficiency.
• Diploma or Advanced Diploma (Technologist) in Business Administration or a related field.
• Experience using document management systems and travel planning/bookings platforms.

Responsibilities

• Provide support in the registration, tracking, and control of correspondence and project documentation within the document management system.
• Deliver professional customer service and reception support to both internal and external stakeholders.
• Schedule and coordinate meetings and appointments.
• Plan, coordinate, and book business travel arrangements.
• Organize translations of meeting minutes, reports, correspondence, and other non-technical documents.
• Support general office administration activities and assist with other office management functions as required.
• Collaborate on exciting projects to develop innovative solutions

Tools

Outlook

Word

Excel

PowerPoint

Visio

Job description

Hatch is seeking a Project Administrative Assistant to join our global team. The role involves managing project documentation, coordinating meetings, and handling travel arrangements while delivering excellent reception and client services.

Proficiency with MS Office and document management systems is essential. Ideal candidates bring at least two years in similar roles and advanced English, with a Diploma/Technologist in Business Administration or related field.