Project Administrative Assistant

Hatch Ltd.; Medellín; On-site; COP 24,000,000 - 36,000,000; Full time

Job summary

Hatch is seeking a Project Administrative Assistant to join our global team. The role involves managing project documentation, coordinating meetings, and handling travel arrangements while delivering excellent reception and client services.

Proficiency with MS Office and document management systems is essential. Ideal candidates bring at least two years in similar roles and advanced English, with a Diploma/Technologist in Business Administration or related field.

Qualifications

• Minimum 2 years of experience in similar roles.
• Advanced English proficiency.
• Diploma or Advanced Diploma (Technologist) in Business Administration or a related field.
• Experience using document management systems and travel planning/bookings platforms.

Responsibilities

• Provide support in the registration, tracking, and control of correspondence and project documentation within the document management system.
• Deliver professional customer service and reception support to both internal and external stakeholders.
• Schedule and coordinate meetings and appointments.
• Plan, coordinate, and book business travel arrangements.
• Organize translations of meeting minutes, reports, correspondence, and other non-technical documents.
• Support general office administration activities and assist with other office management functions as required.
• Collaborate on exciting projects to develop innovative solutions

Tools

Outlook

Word

Excel

PowerPoint

Visio

Job description

Project Administrative Assistant

Company: Hatch

Job Category: Engineering

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining , energy , and infrastructure ,our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Our Project Delivery Group (PDG) is a dynamic team of professionals passionately committed to world-class project delivery across the globe.With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Requirements

• Minimum 2 years of experience in similar roles.
• Minimum qualification: Diploma or Advanced Diploma (Technologist) in Business Administration or a related field.
• Advanced English proficiency (to be assessed during the selection process).
• Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, and Visio).
• Experience using document management systems, as well as travel planning and booking platforms.

Key Responsibilities

• Provide support in the registration, tracking, and control of correspondence and project documentation within the document management system.
• Deliver professional customer service and reception support to both internal and external stakeholders.
• Schedule and coordinate meetings and appointments.
• Plan, coordinate, and book business travel arrangements.
• Organize translations of meeting minutes, reports, correspondence, and other non-technical documents.
• Support general office administration activities and assist with other office management functions as required.
• Collaborate on exciting projects to develop innovative solutions

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.