Project Administrative Coordinator — Docs, Travel & Meetings

Hatch; Medellín; On-site; COP 32,000,000 - 52,000,000; Full time

Job summary

Hatch in Medellín, Colombia, seeks a Project Administrative Assistant to support document control, scheduling, and travel planning for our PDG team.

The ideal candidate has at least two years in similar roles, a Diploma or Advanced Diploma in Business Administration, fluent English, and hands‑on experience with Microsoft Office and document management systems. The role offers diverse projects, growth opportunities, and a commitment to safe, sustainable solutions.

Qualifications

• Minimum 2 years of experience in similar roles.
• Diploma or Advanced Diploma in Business Administration or related field.
• Advanced English proficiency (to be assessed during selection).
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio).
• Experience with document management systems and travel planning platforms.

Responsibilities

• Support registration, tracking, and control of project documentation in the document management system.
• Provide professional customer service and reception support to internal and external stakeholders.
• Schedule and coordinate meetings and appointments.
• Plan, coordinate, and book business travel arrangements.
• Organize translations of meeting minutes, reports, and other non-technical documents.
• Assist with general office administration and other office management tasks as needed.
• Collaborate on projects to develop innovative solutions.

Skills

Advanced English

Scheduling

Customer service

Education

Diploma/Advanced Diploma in Business Administration

Tools

Microsoft Office

Document management systems

Travel booking platforms

Job description

Hatch in Medellín, Colombia, seeks a Project Administrative Assistant to support document control, scheduling, and travel planning for our PDG team.

The ideal candidate has at least two years in similar roles, a Diploma or Advanced Diploma in Business Administration, fluent English, and hands‑on experience with Microsoft Office and document management systems. The role offers diverse projects, growth opportunities, and a commitment to safe, sustainable solutions.