Facilities / Office Assistant

Roca Alliances; Medellín; Presencial; COP 22.320.000 - 35.712.000; Jornada completa

Descripción de la vacante

Roca Alliances, Medellín-based, seeks a Facilities Assistant to ensure smooth daily operations and deliver administrative, facilities, and operational support. The role requires strong organization, communication, and a good command of English to engage with internal and external stakeholders.

Ideal candidates will have 3+ years in office administration, expect to handle mail, scheduling, vendor liaison, onboarding, and office logistics.

Formación

• 3+ years of experience in office administration or similar role.
• Excellent organizational and multitasking skills.
• Advanced English with strong written and verbal communication in English and Spanish.

Responsabilidades

• Manage daily office administration activities and provide general administrative support.
• Coordinate and oversee office facilities and workplace operations to ensure an efficient work environment.
• Receive, organize, and distribute incoming correspondence, packages, and documentation.
• Support internal and external communications, ensuring timely and professional responses.
• Assist with the onboarding and arrival process for new employees and visitors.
• Coordinate the shipment, tracking, and delivery of company equipment and staff.
• Maintain office supplies inventory and support purchases when needed.
• Liaise with vendors, service providers, and building management as required.
• Support scheduling, meetings, and other administrative tasks assigned by management.
• Ensure office procedures and records are maintained accurately and efficiently.

Conocimientos

Office administration

Advanced English

Bilingual English/Spanish

Herramientas

Microsoft Office Suite

Descripción del empleo

A specialized recruitment firm in the tech sector, connecting top talent with leading global companies. We deliver tailored hiring solutions to ensure the perfect match for each role. With deep insight into industry trends, we drive targeted, efficient recruitment that builds long-lasting partnerships and supports business growth. Our mission is simple: help businesses thrive by delivering the right professionals to meet their needs.

We are looking for a Facilities Assistant, responsible for ensuring the smooth day-to-day operation of the office by providing administrative, facilities, and operational support. The ideal candidate will have excellent organizational skills, strong communication abilities, and a good command of English to interact effectively with internal and external stakeholders.

• Manage daily office administration activities and provide general administrative support.
• Coordinate and oversee office facilities and workplace operations to ensure an efficient work environment.
• Receive, organize, and distribute incoming correspondence, packages, and documentation.
• Support internal and external communications, ensuring timely and professional responses.
• Assist with the onboarding and arrival process for new employees and visitors.
• Coordinate the shipment, tracking, and delivery of company equipment and staff.
• Maintain office supplies inventory and support purchases when needed.
• Liaise with vendors, service providers, and building management as required.
• Support scheduling, meetings, and other administrative tasks assigned by management.
• Ensure office procedures and records are maintained accurately and efficiently.

Qualifications

• 3+ years of experience in office administration, office coordination, executive support, or a similar administrative role.
• Experience handling correspondence, office logistics, and facilities-related tasks.
• Advanced English level.
• Strong organizational and multitasking skills with excellent attention to detail.
• Good written and verbal communication skills in English and Spanish.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other administrative tools.
• Strong problem-solving skills and a proactive attitude.
• Professional demeanor and customer-service mindset.

Competitive salary in Colombian pesos (COP)

Continuous training and mentoring

Work with a Leading Global company

Growth Opportunities: Join a growing team with plenty of room for career advancement.

Collaborative Culture: Work alongside passionate professionals in an innovative environment.

In-Office Role: Excellent opportunity to collaborate with Leadership in Medellín's modern office.

THIS IS AN EXCELLENT OPPORTUNITY!

** Only resumes in English will be considered for this position **