Executive Assistant

Omnicom Global Solutions Colombia; Bogotá ciudad; Presencial; COP 90.000.000 - 150.000.000; Jornada completa

Descripción de la vacante

Omnicom Global Solutions Colombia (OGS) is seeking an experienced Executive Assistant to provide high‑level support to U.S.-based executives, manage complex calendars, and coordinate with global stakeholders. You will handle international travel, visa and immigration processes, and prepare detailed meeting summaries while maintaining strict confidentiality in a fast-paced, multi-time-zone environment.

Advanced English, 10+ years in an EA role, and a proven ability to interact with senior leaders

Formación

• 10+ years of experience as an Executive Assistant.
• Proven experience supporting U.S.-based C-Suite executives.
• Advertising/marketing industry exposure preferred.
• Advanced calendar management and travel coordination.
• Experience with Concur and BCD Travel.

Responsabilidades

• Provide executive-level admin support to senior leaders and C-Suite executives.
• Manage calendars and meetings across multiple time zones.
• Coordinate domestic and international travel and expenses.
• Support visa and immigration-related processes.
• Lead meeting coordination and prepare summaries.
• Facilitate communication among global stakeholders.
• Handle confidential information with discretion.
• Support strategic initiatives and operational efficiency.

Conocimientos

Executive support

Calendar management

Travel coordination

US-based executive support

English proficiency

Confidentiality

Stakeholder management

Meeting summaries

Herramientas

Concur

BCD Travel

Descripción del empleo

Are you passionate about partnering with senior leaders and playing a critical role in driving strategic priorities? At Omnicom Global Solutions Colombia (OGS), we are looking for an experienced Executive Assistant to provide high-level support to U.S.-based executives, managing complex schedules, international travel, executive communications, and coordination with global stakeholders.

What You'll Do

• Provide executive-level administrative support to senior leaders and C-Suite executives.
• Manage complex calendars, meetings, and shifting priorities across multiple time zones.
• Coordinate domestic and international travel arrangements, including logistics, itineraries, and expense management.
• Support visa and immigration-related processes.
• Lead meeting coordination, track action items, and prepare detailed meeting summaries.
• Facilitate communication and collaboration among global stakeholders.
• Handle confidential information with the highest level of discretion and professionalism.
• Support strategic initiatives and contribute to operational efficiency.

Required Qualifications

• 10+ years of experience as an Executive Assistant.
• Proven experience supporting U.S.-based C-Suite executives and senior leaders.
• Previous experience in advertising, marketing, communications, or similar fast-paced environments.
• Advanced expertise managing executive calendars and coordinating complex schedules.
• Strong experience organizing domestic and international travel.
• Knowledge of visa and immigration processes.
• Experience leading meetings, driving follow-ups, and preparing executive meeting summaries.
• Hands-on experience with Concur and BCD Travel.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple priorities in a dynamic, fast-paced environment.
• Advanced English proficiency.

Preferred Qualifications

• Experience using AI-powered productivity tools.
• Experience with budget management and reporting.
• Participation in process improvement and operational excellence initiatives.

Who You Are

• Highly organized and detail-oriented.
• Flexible, adaptable, and solutions-oriented.
• Professional, discreet, and committed to maintaining confidentiality.
• Able to work independently with a strong sense of urgency, accountability, and ownership.

About OGS

Omnicom Global Solutions (OGS) is the integrated solutions engine of Omnicom, one of the world's leading marketing and communications organizations. OGS brings together talent, technology, and business expertise to support agencies and clients across advertising, media, data, technology, creative production, commerce, and business operations.

Join a collaborative, global organization where you'll work closely with senior leaders, contribute to meaningful business initiatives, and make a direct impact in a dynamic international environment.