Executive Administrative Assistant

Aumni; Bogotá; On-site; COP 42,000,000 - 60,000,000; Full time

Job summary

J.P. Morgan is seeking an Executive Administrative Assistant to support senior leadership by managing complex calendars, coordinating meetings, and handling travel and expenses with precision and discretion.

You will work in a dynamic environment where priorities shift quickly and confidentiality matters. The role requires proactive partners who anticipate needs and deliver high-quality support, including coordinating meetings, managing travel itineraries, and ensuring timely, professional

Qualifications

• Experience providing administrative support to senior leaders in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple priorities and last-minute changes.
• Strong written and verbal communication skills with professional etiquette.
• Demonstrated ability to handle sensitive information with discretion and sound judgment.

Responsibilities

• Manage a complex calendar for a Senior Executive, including prioritization, scheduling, and conflict resolution.
• Coordinate internal and external meetings, including logistics such as conference rooms, events, and catering.
• Screen and route incoming calls and requests, prioritizing appropriately and exercising discretion when sharing information.
• Respond to and follow up on inquiries on behalf of the executive, ensuring timely and professional communication.
• Coordinate domestic and international travel, maintaining detailed itineraries and trip logistics.
• Prepare, reconcile, and submit expense reports accurately and on time in accordance with applicable policies.
• Serve as a point of contact for internal stakeholders, clients, and visitors interacting with the executive’s office.
• Support day-to-day administrative needs and help resolve scheduling or logistics issues as they arise.

Skills

Administrative support

Calendar management

Travel coordination

Communication skills

Discretion

Outlook scheduling

Stakeholder collaboration

Proactive service

Attention to detail

Tools

Microsoft Outlook

Job description

Bring your organization, judgment, and professionalism to a role that supports senior leadership and enables business success. As an Executive Administrative Assistant, you will manage complex schedules, coordinate critical meetings, and handle travel and expenses with precision and discretion. You’ll work in a dynamic environment where priorities shift quickly and confidentiality matters. We value proactive partners who anticipate needs and deliver high-quality support.

As an Executive Administrative Assistant in our organization, you will manage complex schedules, coordinate critical meetings, and handle travel and expenses with precision and discretion.

Job Responsibilities

• Manage a complex calendar for a Senior Executive, including prioritization, scheduling, and conflict resolution
• Coordinate internal and external meetings, including logistics such as conference rooms, events, and catering
• Screen and route incoming calls and requests, prioritizing appropriately and exercising discretion when sharing information
• Respond to and follow up on inquiries on behalf of the executive, ensuring timely and professional communication
• Coordinate domestic and international travel, maintaining detailed itineraries and trip logistics
• Prepare, reconcile, and submit expense reports accurately and on time in accordance with applicable policies
• Serve as a point of contact for internal stakeholders, clients, and visitors interacting with the executive’s office
• Support day-to-day administrative needs and help resolve scheduling or logistics issues as they arise

Required Qualifications, Capabilities, and Skills

• Experience providing administrative support to senior leaders in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities and last-minute changes
• Strong attention to detail and ability to execute tasks accurately under time pressure
• Strong written and verbal communication skills with professional etiquette
• Demonstrated ability to handle sensitive information with discretion and sound judgment
• Proficiency in Microsoft Outlook and experience scheduling complex meetings
• Ability to work collaboratively with stakeholders at all levels
• Strong follow-up skills and a proactive, service-oriented mindset

Preferred Qualifications, Capabilities, and Skills

• Experience supporting executive-level leaders or managing high-volume calendars
• Experience coordinating international travel and complex itineraries
• Experience using expense management tools (e.g., SAP Concur or similar)
• Experience coordinating events, town halls, or large meetings
• Demonstrated ability to improve administrative processes and workflows

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. Provide executive support by managing contacts, complex calendars, meetings, travel, and expenses in a fast-paced environment.