Events Operations Specialist

TransPerfect; Medellín; On-site; COP 33,480,000 - 58,032,000; Full time

Job summary

TransPerfect is seeking an events coordinator to oversee scheduling, logistics, and execution of trade shows and conferences. You will support sales and marketing in strategy, liaising with organizers and attendees to ensure a standout presence.

Responsibilities include contract management, budgeting, vendor coordination, and booth design with internal teams. Travel 10–15% may be required, ensuring timely updates and effective event execution.

Qualifications

• Bachelor's degree or equivalent is required.
• Excellent English communication skills (written & verbal).
• 1–3 years of sales experience and proven sales lifecycle performance.

Responsibilities

• Coordinate scheduling, planning, and logistics of trade shows and events.
• Assist sales/marketing in strategy, focus areas, and tactics at conferences; liaise with organizers and attendees.
• Produce trade shows maintaining consistency, educate cross-functional teams, and establish workflows.
• Understand business goals behind each event to maximize ROI.
• Assess event technology options and deploy as needed to support conferences.
• Manage trade show contracts, invoices, payments, and budgets.
• Coordinate with approved vendors for giveaways and stock management.
• Provide regular updates to clients on upcoming events and deadlines; create briefing documents.
• Evaluate booth requirements (size, design, graphics) with internal design teams.
• Coordinate with third-party suppliers to ensure smooth logistics.
• For networking events, source venue, plan the event, and attend on-site if needed.

Skills

Organizational skills

Project management

Time management

English communication

Travel willingness

Working under pressure

Education

Bachelor's degree or equivalent

Job description

TransPerfect Is More Than Just a Job… Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards.

DESCRIPTION

• Coordinate and/or oversee the scheduling, planning and logistics of trade shows, conferences and employer marketing events.
• Assist sales and marketing in determining and executing strategy, focus areas, and tactics at conferences and liaise with the conference organizers and attendees/team to ensure the excellence of our presence.
• Produce trade shows ensuring consistency and collaboration while following established guidelines, processes, procedures and tools. Educate cross functional teams, provide direction & establish workflow solutions where appropriate.
• Familiarize yourself with the business goals behind each event to help you to approach each event in such a way to maximize company ROI.
• Understand our event technology options, and deploy as necessary to support conferences and events.
• Manage trade show and event contracts, including processing invoices and staying on top of payments and budgets.
• Work with our approved promotional vendors to ensure that our giveaways and promotional items for conferences and events are enticing to clients and potential customers. Manage stock to minimize waste and maximize choices available.
• Execute, support and/or manage the following:
• Provide regular updates to keep all clients abreast of upcoming events and deadlines.
• Create pre-show/event briefing documents and conduct pre-event meetings as necessary.
• Evaluate and manage current and future booth requirements such as booth size, design and graphics. You’ll work with our internal design teams to create these assets.
• Work closely with third party suppliers to support the logistics and smooth running of shows and events.
• Manage and coordinate the logistics of the exhibit property including maintenance of the trade show exhibit, demonstration equipment and all accessories.
• For networking events and TransPerfect sponsored trade show parties, expect to source and book the venue, plan the event (both creative and promotional elements), and depending on the size of the event, attend on-site to help orchestrate.

REQUIRED SKILLS

• High level of organization, efficiency, and detail orientation
• Superb project management skills, including scheduling, deadlines, and adapting to change
• Ability to work calmly and effectively under pressure, with tight deadlines, and in high-stress situations
• Commitment to timelines, processes, and structure
• Service orientation and excellence reflex
• Proactivity and the instinct to go the extra mile to deliver at a high level
• Availability and willingness to travel – 10-15% travel required, sometimes with short notice

REQUIRED EXPERIENCE AND QUALIFICATIONS

• Minimum Bachelor’s degree or its equivalent
• Excellent English communication (written and verbal) skills
• Between 1-3 years of sales experience
• Proven sales life cycle experience - lead generation through business closing
• Proven track record in achieving sales targets
• Excellent problem-solving and analytical skills
• Strong interpersonal skills
• Effective time management skills

TransPerfect is the world’s largest provider of language services and technology solutions for global business. From offices in over 90 cities on six continents, TransPerfect offers a full range of services in 170+ languages to clients worldwide. More than 4,000 global organizations employ TransPerfect’s GlobalLink® Product Suite to simplify management of multilingual content. With an unparalleled commitment to quality and client service, TransPerfect is fully ISO 9001 and ISO 17100 certified. TransPerfect has global headquarters in New York, with regional headquarters in London and Hong Kong.

For more information, please visit our website at www.transperfect.com. To learn more about our company culture, please watch our videos below: TransPerfect Effect TransPerfect Core Values