Documentation Specialist - New Item Setup & Compliance

PriceSmart, Inc.; Bogotá ciudad; On-site; COP 28,000,000 - 42,000,000; Full time

Job summary

PriceSmart, Inc. is seeking a Documentation Specialist to support the Buying team with product and supplier documentation, new item setup, and import-related processes. You will work with Buyers and suppliers to collect, review, and enter information within established timelines.

You will coordinate documentation across departments, ensure regulatory compliance, and maintain accurate data while adapting to system changes and deadlines. Fluent English and Spanish are required for this role.

Qualifications

• Bilingual in English and Spanish.
• Proficiency in Microsoft Word and Excel.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Support the Buying team with documentation and admin for new item setup.
• Interface with Buyers and suppliers to obtain product information.
• Review and follow up on missing information to ensure timely completion.
• Coordinate documentation for new suppliers and updates to existing data.
• Review data for accuracy, completeness, and consistency.
• Assist in compliance and regulatory requirements for importation.
• Review new item submissions on PriceSmart.com.

Skills

Bilingual EN/ES

Communication

Organizational skills

Detail-oriented

Multitasking

Interpersonal skills

Deadline-driven

Team collaboration

Tools

AS/400

Microsoft Word

Microsoft Excel

Job description

PriceSmart, Inc. is seeking a Documentation Specialist to support the Buying team with product and supplier documentation, new item setup, and import-related processes. You will work with Buyers and suppliers to collect, review, and enter information within established timelines.

You will coordinate documentation across departments, ensure regulatory compliance, and maintain accurate data while adapting to system changes and deadlines. Fluent English and Spanish are required for this role.