Convention Attendance Coordinator

Medtronic; Bogotá ciudad; Presencial; COP 33.480.000 - 58.032.000; Jornada completa

Descripción de la vacante

Medtronic in Bogotá, Colombia seeks a Convention Attendance Coordinator to support attendee logistics for the Americas convention program. You will coordinate employee registration, hotel blocks, attendee communications, data accuracy, and post-convention follow-up while partnering with planners, vendors, and business stakeholders across countries and time zones.

Responsibilities include managing registrations, badges, hotel blocks, communications, and post-event lead routing, with close

Formación

• Bachelor's degree required.
• 1 year of experience in event coordination, convention operations, registration, hotel or travel administration, customer service, or a similar operational role.
• Fluent English level.
• Ability to work with employees, vendors, planners, and business partners across countries and time zones.
• Proficiency with Microsoft Office and collaboration tools such as Outlook, Excel, PowerPoint, and Teams.
• Experience working with Cvent is advantageous.
• Experience supporting conventions, congresses, trade shows, exhibits, or other complex events is advantageous.

Responsabilidades

• Coordinate employee registration and badge activities for assigned conventions.
• Support approved badge-payment documentation, attendee-level records, and chargeback inputs where applicable.
• Collect and maintain attendee information, arrival and departure dates, registration status, and hotel confirmations.
• Support hotel-room-block administration and resolve attendee or vendor questions.
• Prepare clear attendee communications, reminders, instructions, and confirmations.
• Partner with convention planners and business-unit teams to track deadlines, open actions, and changes.
• Support lead-retrieval readiness and help route post-convention lead information to the appropriate teams.
• Work with hotels, associations, registration providers, and other approved vendors.
• Maintain organized records and support documentation, reconciliation, reporting, and post-convention closeout.
• Protect personal information and follow Medtronic policies, privacy requirements, Business Conduct Standards, and applicable travel and compliance requirements.
• Help improve tools, templates, FAQs, and standard processes used by the Americas Convention Attendance team

Conocimientos

Fluent English

Cross-cultural collaboration

Educación

Bachelor's degree

Herramientas

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Cvent

Descripción del empleo

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first - developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

The Convention Attendance Coordinator supports attendee logistics for Medtronic's Americas convention program. Based in Bogotá, this role coordinates employee registration, hotel blocks, attendee communications, data accuracy, and post-convention follow-up while partnering with planners, vendors, and business stakeholders across countries and time zones.

Responsibilities

• Coordinate employee registration and badge activities for assigned conventions
• Support approved badge-payment documentation, attendee-level records, and chargeback inputs where applicable
• Collect and maintain attendee information, arrival and departure dates, registration status, and hotel confirmations
• Support hotel-room-block administration and resolve attendee or vendor questions
• Prepare clear attendee communications, reminders, instructions, and confirmations
• Partner with convention planners and business-unit teams to track deadlines, open actions, and changes
• Support lead-retrieval readiness and help route post-convention lead information to the appropriate teams
• Work with hotels, associations, registration providers, and other approved vendors
• Maintain organized records and support documentation, reconciliation, reporting, and post-convention closeout
• Protect personal information and follow Medtronic policies, privacy requirements, Business Conduct Standards, and applicable travel and compliance requirements
• Help improve tools, templates, FAQs, and standard processes used by the Americas Convention Attendance team

Required knowledge

• Bachelor's degree
• 1 year of experience in event coordination, convention operations, registration, hotel or travel administration, customer service, or a similar operational role
• Fluent English level
• Confidence working with employees, vendors, planners, and business partners across countries and time zones
• Proficiency with Microsoft Office and collaboration tools such as Outlook, Excel, PowerPoint, and Teams
• Experience working with Cvent is advantageous
• Experience supporting conventions, congresses, trade shows, exhibits, or other complex events is advantageous

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

• Medtronic offers a competitive Salary and flexible Benefits Package
• A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
• This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).