Construction Bookkeeper & Administrative Assistant

R.J. General Builders, Inc.; Perímetro Urbano Barranquilla; Remote; COP 9,999,999,999; Part time

Job summary

R.J. General Builders, Inc. is seeking a remote Construction Bookkeeper & Administrative Assistant to support our California-based operations. This independent contractor role offers 15 hours/week with overlap to California business hours. Salary ranges from $12 to $18 per hour based on experience.

You will manage QuickBooks Online, handle job costing, invoicing, and day-to-day admin, while coordinating with the owner and team to improve workflows and keep books organized.

Qualifications

• Construction office management and bookkeeping experience.
• Proficiency with QuickBooks Online and job costing, accounts receivable, and accounts payable.
• Experience organizing files in Google Shared Drive and working with spreadsheets.
• Strong organization, careful follow-through, and clear, timely communication.
• Ability to manage priorities independently while working remotely with a California-based team.

Responsibilities

• Maintain accurate records in QuickBooks Online, including expense categorization and bank and credit card reconciliations.
• Track labor, material, and subcontractor costs by project to support job costing.
• Create client invoices and progress billings; monitor receivables and follow up on outstanding invoices.
• Organize vendor invoices and help coordinate accounts payable.
• Keep cash flow information current and prepare regular financial reports for the owner.
• Organize contracts, change orders, proposals, receipts, and project files in Google Shared Drive.
• Track subcontractor licenses, insurance documents, renewals, and other compliance records.
• Support scheduling, calendars, and day-to-day administrative needs.
• Help develop practical workflows and documentation, with occasional support for basic marketing tasks.

Skills

Construction bookkeeping

QuickBooks Online

Job costing

AR/AP

Google Drive

Spreadsheets

Organization

Communication

Remote work

California team

Tools

QuickBooks Online

Google Shared Drive

Job description

R.J. General Builders, Inc.

Construction Bookkeeper & Administrative Assistant

Location: Remote - Colombia

Engagement: Independent Contractor

Pay: $12 - $18 USD per hour, based on relevant experience

Schedule: 15 hours per week, with possibility to work more hours if able to handle other areas of the business. Overlap with California business hours required.

Put your construction bookkeeping experience to work in a role where your ideas are welcome.

R.J. General Builders, Inc. is a California-licensed general contractor specializing in residential remodeling. Our projects range from smaller renovations to large, complex remodels involving multiple trades. We're a small team that values clear communication, keeping our commitments, and doing right by our clients.

We're looking for someone who can keep our books, project information, and day-to-day administrative work organized. You'll work closely with the person who currently manages many of these responsibilities, and with the company owner. You'll have time to learn how the business operates, then take ownership of recurring tasks and suggest better ways to manage them.

This is a remote role. You'll meet regularly with the California team by video, communicate primarily by email, and coordinate working hours that allow for overlap. The exact schedule has not been set.

Key responsibilities

• Maintain accurate records in QuickBooks Online, including expense categorization and bank and credit card reconciliations.
• Track labor, material, and subcontractor costs by project to support job costing.
• Create client invoices and progress billings; monitor receivables and follow up on outstanding invoices.
• Organize vendor invoices and help coordinate accounts payable.
• Keep cash flow information current and prepare regular financial reports for the owner.
• Organize contracts, change orders, proposals, receipts, and project files in Google Shared Drive.
• Track subcontractor licenses, insurance documents, renewals, and other compliance records.
• Support scheduling, calendars, and day-to-day administrative needs.
• Help develop practical workflows and documentation, with occasional support for basic marketing tasks.

Required Qualifications

• Construction office management and bookkeeping experience, including hands-on work with construction or project-based accounting.
• Proficiency with QuickBooks Online and experience with job costing, accounts receivable, and accounts payable.
• Experience organizing files in Google Shared Drive and working with spreadsheets.
• Strong organization, careful follow-through, and clear, timely communication.
• Ability to manage priorities independently while working remotely with a California-based team.

Preferred Qualifications

• Experience supporting a general contractor on projects involving multiple trades.
• Familiarity with construction contracts, change orders, progress billing, or estimating support.

Compensation and work arrangements

• Remote, Independent contractor role
• Pay: $12 - $18 USD per hour, based on relevant experience.

Why Join R.J. General Builders, Inc.?

You'll work directly with the people who run the business and see how your work supports real construction projects. Barbara will help you learn the company's processes, and the team welcomes thoughtful suggestions for improving them. If you enjoy bringing order to busy operations and want room to take ownership of your work, you can make a meaningful contribution here.

R.J. General Builders, Inc. is an equal opportunity employer and considers qualified applicants without regard to legally protected characteristics.