Construction Bookkeeper & Administrative Assistant

R.J. General Builders, Inc.; Medellín; A distancia; COP 52.645.000 - 78.968.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Remote work

Flexible schedule

Part-time hours

Descripción de la vacante

R.J. General Builders, Inc. is seeking a part-time Construction Bookkeeper & Administrative Assistant to support bookkeeping, project accounting, and daily administrative operations.

The role requires QuickBooks Online proficiency and ability to work remotely with some overlap to California business hours. The position entails handling invoices, job costing, accounts payable/receivable, and document management while coordinating project files and compliance paperwork.

Formación

• Experience in bookkeeping, office administration, or project accounting within the construction industry.
• Hands-on experience with QuickBooks Online, including accounts payable, accounts receivable, reconciliations, and job costing.
• Familiarity with construction invoices, project expenses, and financial documentation.
• Experience using Google Drive, shared folders, and spreadsheets.
• Strong attention to detail, organization, and written communication skills.

Responsabilidades

• Maintain financial records and perform account and bank reconciliations in QuickBooks Online.
• Track project costs and assist with job costing to monitor expenses and project performance.
• Prepare invoices, progress billings, and accounts receivable records.
• Review vendor invoices, track accounts payable, and maintain accurate payment records.
• Help monitor cash flow and prepare basic financial reports.
• Organize project files, contracts, invoices, and related documentation in Google Shared Drive.
• Maintain subcontractor records, insurance certificates, licenses, and other compliance documents.
• Assist with scheduling, follow-ups, and routine administrative coordination.
• Document recurring processes and help improve administrative workflows.
• Provide occasional support with basic marketing tasks as needed.

Conocimientos

Attention to detail

Organization

Written communication

Independent work

Remote collaboration

Herramientas

QuickBooks Online

Google Drive

Google Sheets

Descripción del empleo

R.J. General Builders, Inc.

Construction Bookkeeper & Administrative Assistant

Company: R.J. General Builders, Inc.

Location: Remote - Colombia

Job Type: Part-time, Independent Contractor

Pay: $12-$18 USD per hour, based on experience

Hours: Approximately 15 hours per week, with the possibility of additional hours as business needs grow

About the Role

R.J. General Builders, Inc. is looking for a detail-oriented Construction Bookkeeper & Administrative Assistant to support our bookkeeping, project accounting, and day-to-day administrative operations.

This role is a good fit for someone who understands construction bookkeeping, is comfortable working in QuickBooks Online, and can keep financial records and project documentation organized. The position is remote and requires some overlap with California business hours.

Key Responsibilities

Bookkeeping and Financial Support

• Maintain financial records and perform account and bank reconciliations in QuickBooks Online.
• Track project costs and assist with job costing to help monitor expenses and project performance.
• Prepare invoices, progress billings, and accounts receivable records.
• Review vendor invoices, track accounts payable, and maintain accurate payment records.
• Help monitor cash flow and prepare basic financial reports.

Construction Project Administration

• Organize project files, contracts, invoices, and related documentation in Google Shared Drive.
• Maintain subcontractor records, insurance certificates, licenses, and other compliance documents.
• Assist with scheduling, follow-ups, and routine administrative coordination.
• Document recurring processes and help improve administrative workflows.
• Provide occasional support with basic marketing tasks as needed.

Qualifications

• Experience in bookkeeping, office administration, or project accounting within the construction industry.
• Hands-on experience with QuickBooks Online, including accounts payable, accounts receivable, reconciliations, and job costing.
• Familiarity with construction invoices, project expenses, and financial documentation.
• Experience using Google Drive, shared folders, and spreadsheets.
• Strong attention to detail, organization, and written communication skills.
• Ability to work independently and communicate reliably in a remote environment.
• Availability to overlap with California business hours.

Preferred Qualifications

• Experience working with a general contractor or a company managing multiple construction trades.
• Familiarity with contracts, change orders, progress billing, or estimating support.

What We Offer

• Remote work arrangement.
• Flexible part-time workload, starting at approximately 15 hours per week.
• Compensation of $12-$18 USD per hour, depending on experience.
• Potential for additional hours as business needs grow.

R.J. General Builders, Inc. is an equal opportunity employer.