Accounts Payable Analyst

Auxis; Bogotá ciudad; On-site; COP 27,900,000 - 44,640,000; Full time

Job summary

Auxis is seeking an Accounts Payable Specialist to ensure efficient processing of payables and related transactions, including vendor invoicing and payments. The role also supports migration efforts to the Costa Rica Service Center.

Candidates should have bilingual English/Spanish skills, a solid accounting foundation, and proficiency in Excel and accounting software. You will collaborate with purchasing and receiving and aid in audits and compliance.

Qualifications

• High school diploma or equivalent; accounting education a plus.
• Proficient with accounting software and MS Excel.
• Fluent in English and Spanish (oral and written).

Responsibilities

• Process and code invoices accurately and efficiently.
• Review invoices for documentation and approvals.
• Communicate with vendors to resolve discrepancies.
• Prepare and process payment batches (checks, wires, electronic payments).
• Reconcile vendor statements and resolve balances.
• Maintain organized financial records.
• Assist in month-end and year-end closing.
• Collaborate with purchasing and receiving for approvals.
• Respond to inquiries regarding accounts payable.
• Assist in development of AP policies and controls.
• Participate in audits and provide documentation.
• Stay updated on best practices and regulations.

Skills

Bilingual EN/ES

Attention to detail

Organizational skills

Communication skills

Time management

Independent worker

Education

High school diploma

Accounting education (plus)

Tools

Excel

Accounting software

Job description

Job Summary

The individual will be responsible for ensuring that all payables, travel & expense and/or vendor control transactions are processed efficiently and effectively, in accordance with established service levels and other contractual requirements. The individual will be responsible for all related tasks associated with invoice and payment processing, including receiving, recording, posting and verifying accounts payable transactions to journals, ledgers and other records. Responsibilities including working with the Migration Team on the transition of BPO functions from the various markets to Auxis’ Costa Rica Service Center.

Responsibilities

• Process and code invoices accurately and efficiently, ensuring adherence to company policies and procedures.
• Review and verify invoices for appropriate documentation and approvals.
• Communicate with vendors and suppliers to resolve any discrepancies or issues related to invoices or payments.
• Prepare and process payment batches, including checks, wire transfers, and electronic payments, while ensuring accuracy and timeliness.
• Reconcile vendor statements and resolve any outstanding balances or discrepancies.
• Maintain accurate and organized financial records, including invoices, payment documents, and related correspondence.
• Assist in month-end and year-end closing processes, including reconciling accounts payable transactions and preparing reports as needed.
• Collaborate with other departments, such as purchasing and receiving, to ensure proper documentation and approval for purchases.
• Respond to internal and external inquiries regarding accounts payable matters in a professional and timely manner.
• Assist in the development and implementation of accounts payable policies, procedures, and controls to ensure compliance with company and regulatory requirements.
• Participate in audits and provide necessary documentation and support as required.
• Stay updated on industry best practices and changes in accounts payable regulations to ensure compliance and efficiency.

Skills And Experience

• English – Spanish Language (Oral and writing B2 or above).
• High school diploma or equivalent; additional education in accounting or related field is a plus.
• Proficient in using accounting software and MS Office applications, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of basic accounting principles and practices.
• Familiarity with relevant laws, regulations, and compliance requirements.
• Ability to handle confidential information with discretion and integrity.

About Auxis

Auxis prioritizes employee growth and development to help you advance your career. Auxis’ culture empowers you to be your best in the interest of a common team goal. We are constantly striving to improve our culture and environment and have invested in tools to continue to have better visualization of the pulse of our organization.