Strategic EA to Country Manager (On-site, Chile)

InterSystems; Santiago; Presencial; CLP 13.392.000 - 22.320.000; Jornada completa

Descripción de la vacante

InterSystems in Chile is seeking an Executive Assistant to support the Country Manager onsite in Ciudad Empresarial, Huechuraba. The role provides comprehensive executive and administrative support to C‑level executives in a fast-paced international setting, managing complex schedules, coordinating travel, and handling confidential communications.

The successful candidate will be fluent in English and Spanish, proficient with MS Office and collaboration tools, and capable of coordinating

Formación

• 5+ years supporting senior leaders in multinational environments.
• Fluent in English and Spanish, written and spoken.
• Advanced proficiency with Outlook, Word, Excel and PowerPoint.
• Experience coordinating complex travel and corporate events.
• Excellent organizational, prioritization, and time management skills.
• Strong interpersonal and communication skills across all levels of the organization.
• Ability to work under pressure and adapt to changing priorities.

Responsabilidades

• Manage dynamic calendars for the Country Manager and designated executives, including meetings and strategic activities.
• Coordinate internal and external meetings with agenda prep, logistics, briefing materials, and follow-up.
• Act as liaison between executives and stakeholders, ensuring timely follow-up.
• Screen and manage correspondence with professionalism and confidentiality.
• Prepare presentations, reports, and executive documents as required.
• Coordinate domestic and international travel arrangements and itineraries.
• Handle travel changes and related logistics efficiently.
• Coordinate logistics for visiting executives, leadership meetings, and events.
• Provide support for conferences and internal activities.
• Take meeting minutes and ensure follow-up on actions.
• Draft, proofread and review communications in English and Spanish.
• Maintain confidential records and filing systems with discretion.
• Support expense reporting, invoicing, and purchase orders.
• Collaborate with HR, Finance, IT, Facilities, Sales and regional/Global teams.
• Assist internal communications and process improvements.
• Provide flexible support on ad-hoc projects.

Conocimientos

Bilingual English/Spanish

Calendar management

Travel coordination

Communication skills

Cross-functional collaboration

Herramientas

Microsoft Office Suite

Teams

Zoom

SharePoint

Descripción del empleo

InterSystems in Chile is seeking an Executive Assistant to support the Country Manager onsite in Ciudad Empresarial, Huechuraba. The role provides comprehensive executive and administrative support to C‑level executives in a fast-paced international setting, managing complex schedules, coordinating travel, and handling confidential communications.

The successful candidate will be fluent in English and Spanish, proficient with MS Office and collaboration tools, and capable of coordinating