Bilingual Administrative Specialist (EN/ES)

InterSystems; Santiago; Presencial; CLP 13.392.000 - 20.088.000; Jornada completa

Descripción de la vacante

InterSystems in Chile is seeking a highly organized bilingual Administrative Assistant (English/Spanish) to support front-of-house operations, manage calendars, coordinate travel, and prepare documents and presentations as needed.

Reporting to the ASG Manager LATAM, you will provide reception coverage, oversee office housekeeping, handle visitor interactions, and undertake ad hoc projects to ensure smooth, professional and efficient office workflows.

Formación

• Bilingual English/Spanish required.
• 3–5 years in a similar role.
• Strong organizational and time-management skills.

Responsabilidades

• Provide a high level of administrative support to departments assigned by the ASG Manager.
• Manage and update calendars, schedule meetings, and coordinate conference calls and video conferences.
• Prepare, format, translate, and finalize documents or presentations as required.
• Coordinate travel arrangements for staff, including domestic and international bookings (hotels, flights, taxis).
• Monitor and maintain the inventory of office supplies and postage, preparing restock requests for approval as required.
• Provide coverage to the main reception position when needed, acting as the first point of contact for visitors, delivering a professional and welcoming experience.
• Undertake ad hoc projects as required.

Conocimientos

Bilingual English/Spanish

Calendar management

Communication skills

Team collaboration

Organizational skills

Self-motivated

Educación

Diploma in administration/translation or related field

Herramientas

Microsoft Office

Video conferencing

Descripción del empleo

InterSystems in Chile is seeking a highly organized bilingual Administrative Assistant (English/Spanish) to support front-of-house operations, manage calendars, coordinate travel, and prepare documents and presentations as needed.

Reporting to the ASG Manager LATAM, you will provide reception coverage, oversee office housekeeping, handle visitor interactions, and undertake ad hoc projects to ensure smooth, professional and efficient office workflows.