Administrative Assistant

InterSystems; Santiago; Presencial; CLP 13.392.000 - 20.088.000; Jornada completa

Descripción de la vacante

InterSystems in Chile is seeking a highly organized bilingual Administrative Assistant (English/Spanish) to support front-of-house operations, manage calendars, coordinate travel, and prepare documents and presentations as needed.

Reporting to the ASG Manager LATAM, you will provide reception coverage, oversee office housekeeping, handle visitor interactions, and undertake ad hoc projects to ensure smooth, professional and efficient office workflows.

Formación

• Bilingual English/Spanish required.
• 3–5 years in a similar role.
• Strong organizational and time-management skills.

Responsabilidades

• Provide a high level of administrative support to departments assigned by the ASG Manager.
• Manage and update calendars, schedule meetings, and coordinate conference calls and video conferences.
• Prepare, format, translate, and finalize documents or presentations as required.
• Coordinate travel arrangements for staff, including domestic and international bookings (hotels, flights, taxis).
• Monitor and maintain the inventory of office supplies and postage, preparing restock requests for approval as required.
• Provide coverage to the main reception position when needed, acting as the first point of contact for visitors, delivering a professional and welcoming experience.
• Undertake ad hoc projects as required.

Conocimientos

Bilingual English/Spanish

Calendar management

Communication skills

Team collaboration

Organizational skills

Self-motivated

Educación

Diploma in administration/translation or related field

Herramientas

Microsoft Office

Video conferencing

Descripción del empleo

Administrative Assistant (English/Spanish)

Ciudad Empresarial, Huechuraba, Región Metropolitana

Onsite

We are seeking a highly organised and experienced Bilingual (English/Spanish) Administrative Assistant to ensure the smooth and efficient operation of our office. Reporting to the ASG Manager LATAM, this role will primarily oversee front-of-house responsibilities, ensure effective housekeeping, and provide administrative support as needed.

Key Responsibilities

• Provide a high level of administrative support to departments which will be assigned by the ASG Manager.
• Manage and update calendars, scheduling meetings, and coordinate conference calls and video conferences.
• Prepare, format, translate, and finalise documents or presentations as required.
• Coordinate travel arrangements for staff, including domestic and international bookings (hotels, flights, taxis).
• Monitor and maintain the inventory of office supplies and postage, preparing restock requests for approval as required.
• Provide coverage to the main reception position when needed, acting as the first point of contact for visitors, delivering a professional and welcoming experience.
• Undertake ad hoc projects as required.

Qualifications

• Bilingual proficiency in English and Spanish is essential.
• Proven ability to prioritise tasks and meet deadlines in a fast-paced environment.
• High attention to detail and strong organisational skills.
• Excellent interpersonal skills and the ability to work collaboratively in a team setting.
• Self-motivated with a proactive and resourceful attitude.
• A minimum of 3–5 years' experience in a similar role.
• Professional telephone etiquette and strong verbal communication skills.

Education and Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Desirable: an academic or training background in interpreting, translation, administration, public relations, or related fields.

Esta oferta se enmarca en la Ley N°21.015 de Inclusión Laboral de Personas con Discapacidad. InterSystems promueve la igualdad de oportunidades y la no discriminación en todos sus procesos de reclutamiento y selección, asegurando procesos inclusivos y accesibles, en conformidad con la normativa laboral vigente en Chile.

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.

AI Disclaimer

InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.

Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.

Please note that the use of wearable technology, including any AI-related tools or other technology-connected devices (such as META or Google smart glasses and/or wearables, and/or any similar devices), is strictly prohibited during the interview and screening process with InterSystems. Any applicant who requires a wearable device or any type of technology support during the interview process as a reasonable accommodation under the ADA or applicable state or country laws and regulations must contact the InterSystems Human Resources Department prior to attending or participating in any interview or screening process.