Project Admin Assistant - Coordinate Meetings & Travel

Bechtel Corporation; Santiago; Presencial; CLP 13.392.000 - 17.856.000; Jornada completa

Descripción de la vacante

Bechtel Corporation in Santiago, Chile, seeks an experienced administrative specialist to provide confidential support to a department or project. The role requires initiative, discretion, diplomacy, and strong organizational skills to ensure smooth operations.

Key duties include coordinating travel, managing calendars, handling mail, preparing reports, and assisting in meetings and presentations. Requires 4–6 years of related experience and an associate degree, with excellence in communication.

Formación

• Requires a minimum of 4-6 years of related experience and associate degree or related technical training preferred
• Excellent interpersonal and communication skills, with the ability to build relationships.
• Proactive and takes responsibility for work.
• Creative and analytical skills would be highly valued to support PowerPoint presentation development and collation of market information, as well as Excel and Word.
• A flexible team player who enthusiastically collaborates across our teams.
• Ability to multitask, while being highly organized and juggling multiple work streams.
• Demonstrated knowledge of filing systems and common office procedures

Responsabilidades

• Coordinate requests from clients, managers, and in-house staff; maintain files for the manager's attention.
• Assisting staff in certain procedures.
• Collect, review, and distribute incoming mail; handle mail independently and ensure proper formatting.
• Coordinate complex travel arrangements and prepare itineraries and expense reports.
• Prepare for meetings, arrange facilities and refreshments, and distribute notices and minutes.
• Maintain a hard copy or electronic calendar for the manager.
• Develop and implement office procedures and filing/record-keeping systems.
• Support daily work planning and employee evaluations.
• Act as manager's delegate to meetings.
• Review communications and route to appropriate supervisor.
• Compose routine correspondence and respond to inquiries.
• Monitor follow-up actions and prepare data for studies or reports.
• Organize material for meetings and training sessions.
• Operate audiovisual equipment for programs and assist in records management.

Conocimientos

Interpersonal communication

Proactive

Multitasking

Team collaboration

Educación

Associate degree or related technical training

Herramientas

PowerPoint

Excel

Word

Descripción del empleo

Bechtel Corporation in Santiago, Chile, seeks an experienced administrative specialist to provide confidential support to a department or project. The role requires initiative, discretion, diplomacy, and strong organizational skills to ensure smooth operations.

Key duties include coordinating travel, managing calendars, handling mail, preparing reports, and assisting in meetings and presentations. Requires 4–6 years of related experience and an associate degree, with excellence in communication.