Office Assistant (Driver)

UN Atlas; Santiago; Hybrid; CLP 12,000,000 - 18,000,000; Full time

Job summary

IOM Chile seeks an Office Assistant (Driver) based in Santiago to provide comprehensive office support and driving services for the Mission. The role reports to the Chief of Mission and collaborates with Resources Management and Programs units.

The candidate will perform a range of administrative tasks, maintain travel logs, and assist with meetings and events, ensuring smooth operations in Chile. A valid work permit and local driver's license are required.

Qualifications

• A high school diploma with three years of relevant experience is required.
• Alternatively, a Bachelor's degree in Business Administration or related field with one year of relevant experience.
• Three years of relevant experience with a high school diploma or one year with a Bachelor's degree.

Responsibilities

• Draft correspondence, manage documentation, and handle incoming calls and visitors.
• Data entry and retrieval, maintain office files, and process administrative transactions.
• Support meeting/event organization, travel arrangements, and ensure office supplies/equipment are maintained.
• Provide driver services, perform vehicle maintenance checks, and manage travel logs.
• Airport transit assistance and other required tasks to support the Mission.

Skills

Strong organizational

Discreet

Client-oriented

Patient

Eager to learn

Driving services and basic vehicle

Education

High school diploma with 3 years of relevant experience

Bachelor's degree in Business Administration or related field with 1 year of relevant experience

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, E-mail)

Job description

Organizational context: The International Organization for Migration (IOM) Country Office in Chile seeks an Office Assistant (Driver) based in Santiago. This role operates under the Chief of Mission and collaborates with Resources Management and Programs units. The position is crucial for providing general office support and essential driving services to the Mission in Chile.

Job purpose: The Office Assistant (Driver) in the IOM Country Office, Santiago, Chile, is responsible for providing comprehensive office support and driving services. This role ensures the smooth operation of the Mission by managing administrative tasks and facilitating transportation needs. The incumbent will report to the Chief of Mission and work closely with various units, contributing to the overall efficiency and effectiveness of IOM's operations in Chile. The position requires a valid work permit and local driver's license, highlighting its operational importance within the country.

Responsibilities: The Office Assistant (Driver) will manage diverse administrative duties including drafting correspondence, managing documentation, and handling incoming calls and visitors. Key responsibilities involve data entry and retrieval, maintaining office files, and processing administrative transactions. The role also supports meeting and event organization, travel arrangements, and ensuring office supplies and equipment are maintained. A significant part of the role includes providing driver services, performing vehicle maintenance checks, and managing travel logs. Additional duties include airport transit assistance and other required tasks to support the Mission's operations.

Education: A high school diploma with three years of relevant experience is required. Alternatively, a Bachelor's degree in Business Administration or a related field from an accredited institution, coupled with one year of relevant professional experience, is acceptable.

Work experience: Three years of relevant experience is required with a high school diploma, or one year of relevant professional experience with a Bachelor's degree. Prior experience with international organizations, NGOs, or government institutions in a multicultural environment is considered an advantage.

Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, E-mail). Strong organizational skills with attention to detail. Ability to maintain methodical paperwork. Discreet, client-oriented, patient, and eager to learn. Driving services and basic vehicle maintenance.