Office and Events Coordinator

Pepperstone; Santiago; Hybrid; CLP 17,717,000 - 25,591,000; Full time

Benefits offered by this job

Competitive salary

Hybrid working

Remote working option

Paid annual leave

Volunteer days

Job summary

Pepperstone is seeking an Office Administrator to coordinate LATAM office operations, events, and marketing logistics. You will support attendance, vendor management, translations, and ensure a smooth, professional office environment across LATAM regions.

The role requires 1–3 years in office administration with strong organizational and communication skills, fluent English, and the ability to work across multiple priorities in a hybrid setup.

Qualifications

• 1-3 years of experience in office administration, facilities coordination, or executive support.
• Strong project management and organizational skills.
• Proven ability to plan and execute corporate events.
• High attention to detail and commitment to confidentiality.
• Excellent communication and interpersonal skills.
• Experience coordinating multiple priorities simultaneously.

Responsibilities

• Oversee day-to-day office operations and facilities management.
• Maintain a welcoming and efficient workplace environment.
• Coordinate attendance tracking and vendor management.
• Support regional marketing campaigns, activations, and events in LATAM.
• Localization, proofreading, and translation of English-Spanish materials.

Skills

Office admin

Project management

Event coordination

English fluent

Confidentiality

Communication

Tools

MS Office

Job description

The Pepperstone story started in 2010. We know what it’s like to trade the world’s markets. Our team describes us as a place for the curious and the driven, and we like to do things a little differently; as a transformative global fintech we’re digital, nimble, connected, and united in our vision to create a better way to trade.

We thrive on progress – for our clients and for ourselves. Our organisational culture is ever-evolving, vibrant, diverse, global and results focused. You’ll find our700+ team across 12 regions and 9 time zones.

We are a Global Organization therefore please send your English CV

The role

This role plays a key part in coordinating office operations, employee experience initiatives, and corporate events across LATAM. The position will also provide administrative and coordination support for marketing-related initiatives, including event logistics, branded materials, and translation and localization of communications.

Your key responsibilities will include:

• Oversee day-to-day office operations including food and beverage supplies, office maintenance, and cleanliness
• Maintain an organized, welcoming, and efficient workplace environment
• Manage attendance tracking and ensure accuracy
• Vendor and Service Provider Management and office services, payables, supplies
• Negotiate contracts and ensure service level compliance
• Ensure safety and security protocols are in place and adhered to while monitoring access to the premises
• Support the Marketing team with the execution of regional campaigns, activations, and business initiatives across LATAM
• Coordinate logistics and administration related to marketing projects and events
• Assist with the preparation, localization, proofreading, and translation of marketing materials (English-Spanish).
• Coordinate the production and distribution of promotional materials and branded assets
• Liaise with internal stakeholders and external vendors to ensure timely delivery of marketing initiatives
• Maintain project trackers, deadlines, budgets, and event-related documentation
• Support reporting and post-event evaluations, including attendance tracking, feedback collection, and budget reconciliation
• Plan, coordinate, and execute internal and external events in Latam.
• Work with key stakeholders to manage regional calendars and logistics for offsites, celebrations, and team-building activities
• Provide ad hoc personal assistant support to senior leaders on business-related matters such as meeting coordination, travel, and correspondence
• Own the process for welcome kits, Pepperstone merchandise, and branded materials for Latam
• Liaise with the Brand Team and local vendors to coordinate procurement and distribution

About you

• 1-3 years of experience in office administration, facilities coordination, or executive support
• Strong project management and organizational skills
• Proven ability to plan and execute corporate events
• High attention to detail and commitment to confidentiality
• Excellent communication and interpersonal skills
• Experience coordinating multiple priorities simultaneously
• Fluent in English
• Ability to work independently and take ownership of tasks
• Cultural awareness and a collaborative, people-first mindset

Why you will enjoy working with us

• Competitive salary structure including company bonus scheme
• Genuinely collaborative and friendly culture
• Flexible and hybrid working
• Remote working option – work from anywhere for up to 4 weeks per year
• Ongoing personal development & learning opportunities
• Paid annual leave and paid sick leave
• 3 paid volunteering days per year & Workplace Giving Program
• Periodic recognition and reward programs for outstanding performance and achievements
• Frequent events and celebrations
• Employee Assistance Program & Wellbeing Initiatives

More about Pepperstone

We’re a regulated online Forex and CFD trading platform. With the scale of a global fintech and the agility of a start-up, we arm our clients with everything they need to take on the global markets with confidence. You will be part of a wider passionate and friendly team, and whilst things may not always go to plan, we learn quickly and move forward with impact.

Pepperstone is an equal-opportunity employer. We are passionate about building a diverse workplace and strongly encourage applications from any background. We are a 2025 Circle Back Initiative Employer – we respond to every applicant.

Note to external agencies: While we appreciate the efforts of external recruitment agencies, we prefer to engage directly with applicants for this opportunity.#Li-Hybrid