Family Coordinator (LATAM, Remote)

Meadow Memorials; Santiago; Remote; CLP 53,554,000 - 82,765,000; Full time

Benefits offered by this job

PTO

10 paid holidays

Paid training

Fully remote

Job summary

Meadow Memorials is hiring a Family Coordinator to guide families through the full service lifecycle, from contract signature to the safe return of ashes. You’ll manage a high-volume caseload with empathy, communicating across phone and text to deliver an exceptional client experience.

You will coordinate transportation, documentation, and cremation scheduling while collaborating with internal teams and vendors. This remote, full-time role rewards initiative and meticulous record-keeping.

Qualifications

• 2+ years owning a caseload or book of accounts end-to-end.
• Strong written and spoken English.
• Able to manage 100+ cases simultaneously with meticulous record-keeping.
• Clear, calm communicator who builds trust while managing communications via phone/text.
• Tech-savvy and highly organized; efficiently triage across multiple systems.

Responsibilities

• Manage a high-volume book of business from contract signature to final resolution.
• Serve as the dedicated point of contact handling inbound/outbound calls and texts with empathy and professionalism.
• Guide families through each step of the process to ensure trust and an exceptional client experience.
• Own key milestones—transportation, documentation, cremation scheduling, ashes return—working with internal teams and vendors.
• Keep documentation meticulous and update all systems promptly.
• Navigate HubSpot, Aircall, Slack, GSuite, and internal case management to build context and triage daily workflows.
• Collaborate with teammates to ensure continuity of care and coverage during fluctuating volumes.
• Ensure smooth case handoffs and anticipate downstream impacts.

Skills

Caseload management

English proficiency

Communication

Tech-savvy

Empathy

Tools

HubSpot

Aircall

Slack

GSuite

Internal case management system

Job description

At Meadow, we’re reimagining end-of-life care - a $23B industry untouched by modern software or service thinking. In under a year, we became the largest cremation provider in Los Angeles, with 80+ NPS and hundreds of families served monthly. Now we’re scaling across the U.S. and hiring globally.

We believe great people live everywhere. Our team works across continents and time zones, grounded by shared values: high standards, deep empathy, and a drive to do work that matters.

Learn more about our global teams here. If this sounds like your kind of team, we'd love to hear from you.

About The Role

We’re hiring Family Coordinators to compassionately guide families through our full service lifecycle - from contract signature to the safe return of their loved one's ashes.

What You’ll Do:

• Manage a high-volume book of business, overseeing the full client life cycle from contract signature through final resolution.
• Act as the dedicated point of contact, actively handling continuous inbound and outbound calls and texts throughout the workday with empathy, clarity, and professionalism.
• Guide families through each step of the process while building trust, rapport, and an exceptional overall client experience.
• Own key case milestones - transportation, documentation, cremation scheduling, ashes return - partnering with internal teams and vendors to keep cases moving.
• Keep documentation meticulous, updating all systems promptly and accurately.
• Seamlessly navigate across various platforms (HubSpot, Aircall, Slack, GSuite, internal case management system) to build case context, triage daily workflows, and solve problems efficiently.
• Collaborate with teammates to maintain continuity of care - assisting with coverage, escalations, and urgent case needs as volumes shift.
• Ensure smooth case handoffs and anticipate downstream impacts.

Requirements & Qualifications:

• 2+ years owning a caseload or book of accounts end-to-end - case management, patient or client coordination, claims handling, or similar.
• Strong written and spoken English.
• Exceptional capacity for high volume: you can successfully manage 100+ cases simultaneously without letting details slip, and you are meticulous about record-keeping and documentation.
• Clear, calm communicator who builds trust quickly and is completely comfortable spending the majority of the workday managing communications via phone and text.
• Highly accountable and proactive: you take extreme ownership of your cases, obsess over the client experience, close the loop, and act as a creative problem solver when escalations arise.
• Tech-savvy and highly organized: you easily work across multiple systems to piece together context and effectively triage your daily priorities.
• Energized by our mission and excited about the opportunity to help shape something new in a category that truly needs it.
• A home setup that supports the work - see our tech requirements for details.

Bonus Points

• Experience in environments where empathy and execution were equally important.
• Spanish fluency — many of the families we serve speak it.

Details:

• Remote, full-time
• Tools: HubSpot (CRM), Aircall (phone), Slack, and our case management system
• Shift: Full-time (8 hours, consistent schedule)
  • Days: Monday–Friday
  • Hours: US Day Shift: 8 a.m. - 4:30 pm Pacific Time, including a 30-minute lunch break

Why You’ll Love Working With Us:

• We’re a real business, built to last. We’ve proven our model in LA and became the largest independent funeral home in California in less than two years. We’re now going national. And plan to grow for years to come.
• A serious employer for global teammates. We have years of experience running distributed teams. Same 1:1s, check-ins, and career paths as our U.S. team - same expectations, same opportunities.
• People stay. Regrettable turnover is very low. Don't take our word for it - read our Glassdoor reviews.
• Fair compensation with real upside. Base pay benchmarked globally. Top performers consistently earn the full bonuses.
• High care, high standards. Real investment in training and growth, honest feedback, no burnout culture.
• Benefits: PTO, 10 paid holidays, paid training, fully remote.
• Purpose-driven work: Real impact during one of life's most meaningful transitions.