Document Controller

FLSmidth; Santiago; Presencial; CLP 50.366.000 - 77.839.000; Jornada completa

Descripción de la vacante

FLSmidth is seeking an experienced Document Controller in Chile to manage project documentation lifecycle across engineering and EPC environments. You will coordinate document workflows, maintain accurate records, and ensure timely distribution of engineering documents through TeamBinder and SharePoint, while upholding company standards.

The role requires at least 5 years in document control, proficiency with MS Office, and strong organizational skills to manage multiple priorities and ensure

Formación

• Minimum 5 years of experience as a Document Controller in engineering/EPC environments.
• Proficient with document portals and document control systems.
• Hands-on with TeamBinder, Aconex and WRENCH is mandatory.
• Strong MS Office skills (Word, Excel, PowerPoint).
• Ability to design standardized templates and ensure compliance.

Responsabilidades

• Establish and maintain document control procedures and workflows.
• Coordinate document workflows and ensure timely distribution.
• Manage document schedules and coordinate customer/document requirements.
• Submit engineering documents through TeamBinder and portals.
• Maintain the Document Deliverable List and monitor submissions.
• Control document versions, revisions and approvals.
• Organize project documentation in SharePoint and network folders.
• Ensure latest approved revisions are accessible to stakeholders.
• Coordinate distribution to internal teams, customers and vendors.
• Perform quality checks for accuracy, formatting and compliance.
• Liaise with engineering, PM, customers and other departments.
• Generate and circulate document control reports for tracking.

Conocimientos

Document control

Team coordination

Cross-functional collaboration

MS Office

Herramientas

TeamBinder

Aconex

WRENCH

SharePoint

Power BI

Descripción del empleo

Job Description – Document Controller

The Document Controller is responsible for managing, controlling, and maintaining project documentation throughout its lifecycle while ensuring compliance with company and customer requirements. The role involves coordinating document workflows, maintaining accurate records, and ensuring timely distribution of engineering documents.

Key Responsibilities

• Establish and maintain document control procedures, systems, and workflows in accordance with company standards.


• Manage the Document Control System by preparing and maintaining project drawing/document schedules and coordinating customer and supplier documentation requirements.


• Design, develop, and maintain standardized document templates to ensure consistency and compliance across all project documentation.


• Submit engineering documents to customers through TeamBinder (cloud-based document management system) and customer-designated portals within the required turnaround time.


• Maintain and regularly update the Document Deliverable List (DDL) to monitor document submissions and project deliverables.


• Control document versions, revisions, approvals, and distribution using TeamBinder to ensure effective document lifecycle management.


• Maintain and organize project documentation in SharePoint and shared network folders, ensuring secure storage and easy retrieval.


• Ensure that the latest approved revisions of documents are readily available and accessible to all relevant stakeholders.


• Coordinate the timely distribution of project documents to internal teams, customers, vendors, and other stakeholders.


• Perform quality checks on all documentation to verify accuracy, completeness, formatting, and compliance with project and organizational standards.


• Liaise with engineering, project management, customers, and other departments to facilitate efficient document workflows and resolve document-related issues.


• Generate, monitor, and circulate document control reports, including document status reports, outstanding document reports, and customer submission reports, to support effective project tracking and completion.

What You Bring

• Minimum of 5 years of experience as a Document Controller in engineering, EPC, or project-based environments.


• Proficiency in working with various document management portals and document control systems.


• Hands‑on experience with TeamBinder, Aconex, and WRENCH is mandatory.


• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.


• Experience in creating and maintaining Power BI dashboards is preferred.


• Excellent interpersonal and communication skills, with the ability to collaborate effectively with cross‑functional teams and stakeholders from diverse backgrounds.


• Strong organizational, analytical, and time management skills with the ability to manage multiple priorities and meet project deadlines.


• High attention to detail, ensuring document accuracy, compliance, and version control throughout the document lifecycle.

FLSmidth is the leading supplier of engineering, equipment and service solutions to customers in the mining and minerals industries – for more information please visit FLSmidth.com/careers

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